Receptionist/Office Assistant

UICGS / Bowhead Family of Companies; Dahlgren (VA); On-site; USD 22,000 - 34,000; Full time

Job summary

Bowhead Family of Companies in Dahlgren, VA seeks a Receptionist/Office Assistant to manage front desk duties and provide general office support on-site. The role includes scheduling, meeting coordination, travel assistance, and onboarding/separation tasks for staff and vendors.

The position requires 1+ year of office experience, strong MS Office skills, and the ability to lift up to 35 pounds; on-site work only, no telecommuting. Security clearance may be required.

Qualifications

• 1+ years of professional office experience and administrative functions.
• Experience with basic ordering/contract-review is preferred.
• Experience with SharePoint, CostPoint, and Deltek is beneficial.
• Intermediate to advanced MS Office skills: Word, Excel, Outlook, PowerPoint.
• Strong communication and interpersonal abilities.

Responsibilities

• Provide general administrative support to the Program Management team, including scheduling and meeting minutes.

Skills

Communication skills

Interpersonal skills

Teamwork

Attention to detail

Education

No degree specified

Tools

Microsoft Office

SharePoint

CostPoint

Deltek

Job description

RECEPTIONIST/OFFICE ASSISTANT (DAHL-2026-26132):

Bowhead is seeking a Receptionist/Office Assistant to provide general routine office administration functions and work the front desk for our Dahlgren office.

This position does not allow for telecommuting, and all work will be performed on-site in Dahlgren, VA.

Duties include but are not limited to:

• Provide general administrative support to the Program Management team with scheduling, meeting coordination, meeting minutes, and ensuring deliverables are on track.
• Assist employees with travel and/or expense reporting.
• Front desk receptionist responsible for greeting guests, verifying badge information, answering the general phone system, and assisting with scheduling conference rooms.
• Assisting with onboarding and separating staff as required.
• Assisting with office material ordering. Candidates with office support experience supporting an interaction with direct employees, consultants, and vendors derived from public government-sponsored enterprises (such as FHLMC) and from commercial entities such as real estate agencies are highly desired.
• 1+ years professional experience including office assistance and administrative functions
• Professional experience with basic ordering/contract-review preferred
• Experience with one or more of the following computer systems: SharePoint, CostPoint, and Deltek.
• Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
• Ability to communicate effectively with all levels of employees and outside contacts. To receive and respond to instructions/assignments.
• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team

Physical Demands:

• Must be able to lift up to 35 pounds
• Must be able to stand and walk for prolonged amounts of time
• Must be able to twist, bend and squat periodically

Target salary is $16.03/hr to $25.00/hr commensurate with experience

Please note that the salary information is a general guideline only. Bowhead considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer.

SECURITY CLEARANCE REQUIREMENTS:

Must be able to obtain and maintain a security clearance at the Secet level. US citizenship is required for a Secret clerance. Bowhead reserves the right to change this requirement if necessitated by business needs or contractual obligations.