Receptionist/Office Assistant

UIC Arctic Response Services, LLC; Dahlgren (VA); On-site; USD 22,000 - 34,000; Full time

Job summary

Bowhead is seeking a Receptionist/Office Assistant for our Dahlgren, VA office to provide general routine office administration and front-desk coverage. This on-site position requires ability to obtain and maintain a Secret clearance and US citizenship.

The role includes coordinating schedules, meetings, travel arrangements, badge verification, and room bookings, with a salary range of $16.03 to $25.00 per hour depending on experience.

Qualifications

• 1+ years of professional experience including office assistance and administrative functions.
• Experience with general ordering and contract review preferred.
• Experience with SharePoint, CostPoint, and Deltek is a plus.
• Intermediate to advanced Microsoft Office (Word, Excel, Outlook, PowerPoint) skills.

Responsibilities

• Provide general administrative support to the Program Management team with scheduling, meeting coordination, meeting minutes, and ensuring deliverables are on track.
• Assist employees with travel and/or expense reporting.
• Front desk receptionist responsible for greeting guests, verifying badge information, answering the general phone system, and assisting with scheduling conference rooms.
• Assisting with onboarding and separating staff as required.
• Assisting with office material ordering and liaison with employees, consultants, and vendors.
• Other duties as assigned.

Skills

Interpersonal skills

Communication

Teamwork

Time management

Tools

SharePoint

CostPoint

Deltek

Microsoft Office

Job description

Overview

RECEPTIONIST/OFFICE ASSISTANT (DAHL-2026-26132):

Bowhead is seeking a Receptionist/Office Assistant to provide general routine office administration functions and work the front desk for our Dahlgren office.

This position does not allow for telecommuting, and all work will be performed on-site in Dahlgren, VA.

Responsibilities

Duties include but are not limited to:

• Provide general administrative support to the Program Management team with scheduling, meeting coordination, meeting minutes, and ensuring deliverables are on track.
• Assist employees with travel and/or expense reporting.
• Front desk receptionist responsible for greeting guests, verifying badge information, answering the general phone system, and assisting with scheduling conference rooms.
• Assisting with onboarding and separating staff as required.
• Assisting with office material ordering. Candidates with office support experience supporting an interaction with direct employees, consultants, and vendors derived from public government-sponsored enterprises (such as FHLMC) and from commercial entities such as real estate agencies are highly desired.
• Other duties as assigned

Qualifications

• 1+ years professional experience including office assistance and administrative functions
• Professional experience with basic ordering/contract-review preferred
• Experience with one or more of the following computer systems: SharePoint, CostPoint, and Deltek.
• Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
• Ability to communicate effectively with all levels of employees and outside contacts. To receive and respond to instructions/assignments.
• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team

Physical Demands:

• Must be able to lift up to 35 pounds
• Must be able to stand and walk for prolonged amounts of time
• Must be able to twist, bend and squat periodically

Target salary is $16.03/hr to $25.00/hr commensurate with experience

Please note that the salary information is a general guideline only. Bowhead considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer.

SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain and maintain a security clearance at the Secet level. US citizenship is required for a Secret clerance. Bowhead reserves the right to change this requirement if necessitated by business needs or contractual obligations.

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