Receptionist HR Support

White Glove Community Care; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

White Glove Community Care is seeking a Receptionist/ HR Support for our Brooklyn front desk. You will greet visitors, route calls, and maintain a professional reception area while supporting HR onboarding and document management.

The role requires bilingual Spanish proficiency and strong communication skills. Schedule is full-time: Mon-Thurs 9a-5p; Fri 9a-4p, at our Brooklyn, NY location, with growth opportunities in a mission-driven healthcare team.

Qualifications

• High school diploma required; Associate’s degree preferred.
• 1+ year of receptionist/front desk experience preferred.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Bilingual Spanish required.

Responsibilities

• Greet and welcome visitors, clients and staff in a professional manner.
• Answer, screen, and direct high-volume incoming calls.
• Maintain a clean, organized front desk and reception area.
• Track visitor logs and sign-ins; manage mail and packages.
• Provide administrative support including filing, scanning, data entry, and document management.
• Support HR with onboarding, documentation, and recruitment tasks.

Skills

Bilingual Spanish

Customer service

Interpersonal skills

Verbal communication

Written communication

Multitasking

Education

High school diploma

Associate’s degree preferred

Tools

Microsoft Office

Job description

Receptionist / HR Support (Bilingual Spanish) – Front Desk

Location: Brooklyn, NY / 195 Park Avenue

Company: White Glove Community Care

Position Type: Full-Time Mon-Thurs 9a - 5p; Fri - 9a - 4p

Be the First Impression of a Mission-Driven Healthcare Team! White Glove Community Care is seeking a professional, energetic, and customer-focused Receptionist/ HR Support to join our growing team! If you thrive in a fast-paced office, enjoy interacting with people, and take pride in delivering exceptional service, this is your opportunity to be the face of a leading home care agency.

About The Role

As the Receptionist/ HR support, you are the first point of contact for visitors, clients, and employees. You will play a key role in creating a welcoming and professional environment while ensuring smooth day-to-day front desk operations.

Key Responsibilities

• Greet and welcome visitors, clients, and staff with a friendly and professional demeanor


• Answer, screen, and direct high-volume incoming calls efficiently


• Maintain a clean, organized, and presentable front desk and reception area


• Track visitor logs and sign-ins


• Provide administrative support including filing, scanning, data entry, and document management


• Receive, sort, and distribute incoming mail and package deliveries.


• Maintain and monitor office supply inventory


• Support various departments with administrative needs as required

Human Resources Support

• Assist applicants with completing employment applications and onboarding paperwork.


• Collect, review, and organize required employment documents to ensure application files are complete.


• Scan and upload applicant and employee documents into company systems.


• Forward completed application packets to recruiters and HR staff for processing.


• Assist with employee file maintenance and document management.


• Support HR with recruitment, onboarding, compliance, and administrative projects.

Employee & Caregiver Support

• Assist caregivers and employees with general inquiries regarding employment documents and onboarding requirements.


• Ensure required certifications, licenses, medicals, and supporting documents are up to date.


• Assist with employment verifications and other administrative requests as directed.

Qualifications

• High school diploma required; Associate’s degree preferred


• 1+ year of receptionist, front desk, or administrative experience preferred


• Excellent verbal and written communication skills


• Strong customer service and interpersonal skills


• Ability to multitask and manage a busy front desk environment


• Proficiency in Microsoft Office (Word, Excel, Outlook)


• Professional appearance and strong attention to detail


• Bilingual Spanish required

Why Join White Glove Community Care?

• Be part of a mission-driven healthcare organization


• Work in a supportive, team-oriented environment


• Opportunities for growth and career advancement


• Stable and growing organization in the home care industry


• Play a key role in creating a positive experience for patients, families, and staff