Receptionist / HR Assistant

Apploi; Omaha (NE); On-site; USD 32,000 - 46,000; Full time

Job summary

Apploi seeks a friendly Receptionist/HR Assistant for our skilled nursing facility in Omaha. You will greet residents, families, visitors, and staff, answer calls, and help coordinate scheduling and HR onboarding.

You’ll support daily operations and ensure a welcoming, organized environment for employees and residents alike. You’ll collaborate with facility leadership to maintain schedules, assist with onboarding, and handle routine paperwork with professionalism.

Qualifications

• Excellent communication and customer service skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a busy healthcare environment.
• A positive attitude and a genuine desire to help others.
• Basic computer skills and comfort learning new systems.
• Ability to handle confidential employee and resident information professionally.

Responsibilities

• Be the welcoming face of our facility and greet residents, families, visitors, and employees with a friendly, professional attitude (front desk).
• Answer incoming calls, direct inquiries, and assist with general front desk responsibilities.
• Assist with employee scheduling, staffing updates, and maintaining accurate schedules.
• Participate in staffing phone rotation and address staffing needs and schedule changes.
• Coordinate and conduct new hire orientations for new team members.
• Support HR with employee paperwork, onboarding, recordkeeping, and administrative duties.
• Assist with accompanying residents to appointments as needed.
• Work with leadership and managers to support daily operations.

Skills

Communication

Organizational skills

Multitasking

Confidentiality

Positive attitude

Basic computer skills

Job description

Join Our Team and Make a Difference Every Day!

Are you organized, friendly, and passionate about helping others? We're looking for a Receptionist / HR Assistant to join our team at our skilled nursing facility!

This is a great opportunity for someone who enjoys working with people, thrives in a fast-paced environment, and wants to play an important role in supporting both our employees and residents.

As our Receptionist / HR Assistant, you'll be one of the welcoming faces of our facility while also helping our HR and staffing teams keep everything running smoothly.

What You'll Do

• Be the welcoming face of our facility! Greet residents, families, visitors, and employees with a friendly, professional attitude.

• Answer incoming calls, direct inquiries, and assist with general front desk responsibilities.

• Assist with employee scheduling, staffing updates, and maintaining accurate schedules.

• Participate in the staffing phone rotation, helping address staffing needs and schedule changes.

• Coordinate and conduct new hire orientations, ensuring new team members feel welcomed, informed, and prepared for success.

• Support HR with employee paperwork, onboarding, recordkeeping, and other administrative responsibilities.

• Assist with accompanying residents to appointments on an as-needed basis.

• Work closely with facility leadership and department managers to support daily operations.

• Help create a positive, supportive environment for our employees and residents.

What We're Looking For

• Excellent communication and customer service skills.

• Strong organizational skills and attention to detail.

• Ability to multitask and prioritize responsibilities in a busy healthcare environment.

• A positive attitude and a genuine desire to help others.

• Basic computer skills and comfort learning new systems.

• Ability to handle confidential employee and resident information professionally.

• Previous experience in healthcare, staffing, scheduling, HR, or administrative support is preferred.

• Active CNA certification is a PLUS!

Why Join Our Team?

You'll be more than just a receptionist. You'll play an important role in welcoming new employees, supporting our healthcare team, and helping create a great experience for everyone who walks through our doors.

We're looking for someone who takes pride in their work, enjoys building relationships, and wants to be part of a team that truly makes a difference.

Ready to bring your organizational skills, positive energy, and passion for people to our team?