Receptionist & HR Assistant

Contech Engineered Solutions; Olde West Chester (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Contech Engineered Solutions in West Chester, Ohio, seeks a Front Desk Receptionist/HR Assistant to be the first contact for visitors and callers and to support administrative and HR tasks.

You will greet guests, manage calls, handle supplies, assist with HR reporting and candidate outreach, and help across departments on projects, while maintaining professionalism and a strong customer service orientation. This role is on-site and essential to smooth office operations.

Qualifications

• Strong verbal and written communication skills are required.
• Detail-oriented with strong multitasking and prioritization skills.
• Excellent time management and task execution.
• Strong interpersonal and relationship management abilities.
• Professional demeanor and strong customer service orientation.
• Exceptional organizational skills are essential.
• Ability to work independently and set priorities with limited supervision.
• Proficient in managing a multiline phone system.

Responsibilities

• Greet visitors in person and over the phone, answer inquiries, and direct them as needed.
• Manage incoming calls and route to relevant personnel or department.
• Order and maintain office supplies and keep workspace organized.
• Update company directories, territory maps, and org charts.
• Assist with HR candidate outreach efforts and processing HR reports.
• Support hourly job postings and follow up with candidates.
• Coordinate meetings and events, including vendor coordination.
• Provide support to multiple departments on assigned projects.
• Perform clerical duties such as filing, photocopying, and mail distribution.

Skills

Communication skills

Multitasking

Time management

Organizational skills

Customer service orientation

Professionalism

Independent work

Interpersonal skills

Education

High School Diploma or GED; Associate degree preferred

Tools

Microsoft Office suite

CRM experience

Job description

About Us

At Contech Engineered Solutions, we pride ourselves on our commitment to excellence. We're looking for a Front Desk Receptionist/Human Resources (HR) Assistant to join our team in West Chester, Ohio. This role is the first point of contact for our visitors and plays a crucial role in supporting our administrative and HR functions.

About Us

At Contech Engineered Solutions, we pride ourselves on our commitment to excellence. We're looking for a Front Desk Receptionist/Human Resources (HR) Assistant to join our team in West Chester, Ohio. This role is the first point of contact for our visitors and plays a crucial role in supporting our administrative and HR functions.

Why Join Us

• Be part of a collaborative and supportive team-oriented environment.


• Work with an industry leader known for world-class design, manufacturing, sourcing, and distribution.


• Achieve your professional goals without sacrificing work-life balance.

Role Overview: As a Front Desk Receptionist and HR Assistant, you will have a diverse range of responsibilities, including but not limited to:

• Greeting visitors in person and over the phone, answering inquiries, and directing them appropriately.


• Managing incoming calls and forwarding them to the relevant personnel or department.


• Ordering and maintaining office supplies, ensuring an organized and well-equipped workspace.


• Updating company directories, territory maps, and organizational charts.


• Assisting with HR candidate outreach efforts.


• Preparing and processing HR reports.


• Supporting hourly job postings and following up with candidates.


• Providing assistance for meetings and events, including vendor coordination and preparation.


• Offering support to multiple departments on assigned projects.


• Performing various clerical duties such as filing, photocopying, and mail distribution.

Qualifications: To excel in this role, candidates should possess the following qualifications:

• High School Diploma or GED; an Associate degree is preferred.


• 3 years of experience in an administrative support role, with receptionist experience being a plus.


• Strong verbal and written communication skills.


• Proficiency in managing a multiline phone system.


• Excellent computer skills, including experience with the Microsoft Office suite (CRM experience is helpful).


• Detail-oriented with strong multitasking and prioritization skills.


• Time management and efficient task execution.


• Commitment to accuracy in all tasks.


• Strong interpersonal and relationship management skills.


• Ability to work independently and establish priorities with limited supervision.


• A high sense of professionalism and a strong customer service orientation.


• Exceptional organizational skills.

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