Receptionist - HO

Think Together; Santa Ana (CA); On-site; USD 24,000 - 35,000; Full time

Benefits offered by this job

Health insurance

Job summary

Think Education in California is seeking a Receptionist to greet visitors, answer calls, manage calendars, and provide general administrative support at the Home Office.

This full-time role requires a high school diploma or GED and 6 months to 1 year of reception experience. You will maintain a welcoming reception area, log visitors, issue badges, handle mail, and support safety procedures.

Live Scan background check and TB test are required; familiarity with Think Education programs is preferred.

Qualifications

• High school diploma or GED required.
• 6 months to 1 year of reception experience in a busy office.
• Knowledge of Think Education programs and protocols highly preferred.

Responsibilities

• Greet and assist visitors, log visitors, issue visitor badges, answer and direct calls.
• Maintain a professional, clean reception area and handle mail, packages, and deliveries.
• Coordinate conference room scheduling and maintain office directories.
• Act as Safety Captain and support safety procedures and emergency plans.
• Assist Finance with scanning and depositing checks.
• Maintain confidentiality of student, staff, and organizational information.

Job description

Overview

Receptionist

Full-Time

$21.50/hour

Founded in 1997, Think Education partners with schools to change the odds for kids by providing award-winning programs during and outside the school day. We’re one of California’s largest nonprofits working in school districts from San Diego to San Francisco. Whether you’re interested in early learning, elementary, middle or high school, you can invest in your community by working at a local school or working within our home office providing support!

JOB SUMMARY:

Under general supervision, greet and assist visitors, answer and direct incoming phone calls, manage appointments and calendars, handle correspondence, and provide general administrative support. This role is responsible for performing clerical and administrative duties to support the efficient operation of the Home Office. Serves as the primary point of contact for visitors, callers, staff, and vendors while maintaining a professional and welcoming reception area.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain a professional, clean, neat, and orderly reception area to create a welcoming and positive first impression for clients, visitors, and emplolyees.
• Ensure the front desk, waiting area, and surrounding spaces remain organized, well-stocked, and presentable throughout the day.
• Greet and assist visitors, log visitors, and issue visitor badges as needed.
• Answer, screen, and route telephone calls and messages in a professional and courteous manner.
• Receive, sign for, and distribute mail, packages, and deliveries promptly and accurately.
• Coordinate and schedule use of Home Office conference rooms considering meeting volume, room availability, anticipated attendance, and scheduling priorities; escalates competing requests, avoids scheduling conflicts, and ensures rooms are allocated efficiently to accommodate the needs of employees, visitors, and business meetings.
• Maintain and update office directories to ensure accurate and current information for employees, departments, extensions, office locations, and other relevant contact details; coordinate with departments and personnel to verify changes and promptly update directories when employees join, transfer, relocate, or leave the organization.
• Maintain, track, and monitor inventory levels of general office and kitchen supplies to ensure adequate stock.
• Utilize access control systems and issue access cards as needed.
• Act as Safety Captain for the Home Office supporting workplace safety, emergency preparedness, and employee well-being, serving as a designated point of contact during emergencies and assisting with implementing and communicating established safety procedures, emergency response protocols, and evacuation plans.
• Order and/or print business cards and nameplates for staff as needed.
• Assist the Finance Department with scanning and depositing of checks received.
• Notify of any building issues to Facilities Department.
• Train backup receptionists as needed.
• Maintain confidentiality of student, staff, management, and organizational information.
• Perform additional duties as assigned.

COMPUTER & EQUIPMENT SKILLS REQUIRED

• Demonstrated knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated knowledge of personal computers, email, internet-based software, and standard office equipment.
• Ability to learn and utilize office-specific systems, including conference room scheduling and access control systems.

EDUCATION & EXPERIENCE

• High school diploma or GED.
• Six months to one year of reception experience in a busy office environment.
• Knowledge of Think Education programs and protocols highly preferred.

BACKGROUND CHECK

• Must successfully pass Live Scan (criminal background check via fingerprinting).
• Provide and maintain a clear tuberculosis (TB) test throughout employment.
• Reliable transportation is required to meet the needs of the position.
• While driving may not be a regular requirement, employees who operate a personal or company vehicle related to work location requirements must maintain, and provide Human Resources, proof of a valid driver’s license and automobile insurance.

Think Education is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, religious creed, physical disability, mental disability, age for individuals age 40 and over, medical condition (as defined by state law (for example, cancer or genetic characteristics or HIV/AIDS), marital status, military and veteran status, sexual orientation, genetic information, citizenship status or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.