Receptionist Grapevine TX

Himmel's Architectural Door & Hardware, LLC; Grapevine (TX); On-site; USD 30,000 - 38,000; Full time

Benefits offered by this job

Bonuses

Health insurance

Life insurance

Paid vacation

Professional development

EAP

Job summary

Himmel’s Architectural Door & Hardware, LLC in Grapevine, TX is seeking a Receptionist to be the first point of contact for clients and visitors, answering calls, greeting guests, and directing inquiries.

The position supports AP/AR duties, data entry, invoicing, and general office operations. Work hours are Monday-Thursday 7am-4:30pm and Friday 7am-3:30pm, in person.

Qualifications

• High School diploma or equivalent required.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word).
• Strong communication, organizational, and multitasking abilities.

Responsibilities

• Answer incoming calls.
• Transfer calls to appropriate personnel, take messages, and email follow-ups.
• Assist with Accounts Payable (AP) duties, data entry, and routing invoices.

Skills

Microsoft Office

Customer service

Organizational skills

Communication skills

Multitasking

Teamwork

Education

High School diploma or equivalent

Tools

Phone system experience

Data entry

Job description

Company Overview

For over 40 years, Himmel’s Architectural Door and Hardware has provided quality products and services in the commercial door and architectural specialties industry. Himmel’s is a growing organization with locations in New Orleans, Prairieville and Houston, Dallas, and Nashville. We pride ourselves as the door opening experts, not simply a construction material supplier. Our family owned and operated company is seeking aReceptionist to join our team at our Grapevine, TX. location.

The Receptionist position is the first impression that potential clients, customers and visitors have with Himmel’s, both in person and over the telephone.

Job Responsibilities

• Answer incoming calls.
• Transfer calls to appropriate personnel, take detailed messages, and follow up with an email.
• Assist with Accounts Payable (AP) duties, including data entry and routing invoices for processing.
• Process order acknowledgements for specified business units.
• Scan and save vendor packing slips into appropriate folders.
• Assist with AR duties, including payments.
• Scan mailed invoices and forward them to designated team members.
• Greet visitors professionally and ensure they are directed appropriately and timely.
• Monitor the front desk and maintain a clean, organized reception area.
• Serve as the central contact for internal and external inquiries.
• Collaborate with business unit departments to facilitate smooth operations.
• Maintain office supplies.
• Onboarding when needed, setting up new employee phones/phone extensions and/or computers.
• Support Business Unit Manager wherever needed.
• Exhibit professionalism and uphold company standards.

This position is full-time, non-exempt, and reports to the Business Unit Manager.

Benefits

• Competitive compensation and bonuses
• Medical, Dental and Vision Insurance
• Company paid life insurance and Long-Term Disability
• Paid vacation and holidays
• Supplemental Insurance – Life, Accident, Critical Illness, Short-Term Disability,
• Advancement Opportunity to grow your career
• EAP (Employee Assistance Program)
• Professional Development Program

Requirements

• Must be at least 18 years of age
• High School diploma or equivalent.
• Previous experience as a receptionist or in an administrative support role preferred.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Experience handling multi-line phone systems is a plus.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Customer service orientation and professional demeanor.
• Attention to detail with a focus on accuracy.Able to work closely and communicate effectively with others.

Job Type: Full-time

Weekly day range:

• Monday to Thursday 7am-4:30pm, and Friday, 7am-3:30pm.

Ability to commute/relocate:

• Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Equal opportunity

Equal access to programs, services and employment opportunities is available to all persons without regard to sex (including pregnancy), race, color, religion, national origin, citizenship, age, disability, genetic information, or any other basis protected by federal, state, and/or local law.

In accordance with the Americans with Disabilities Act and/or applicable state and local laws, applicants requiring reasonable accommodations for the application and/or interview process should notify the Human Resources Department. Examples of reasonable accommodations include making a change to the application process; providing written materials in an alternate format such as braille, large print, or audio recording; using a sign language interpreter; using specialized equipment; or modifying testing conditions.