Receptionist - Front Desk Division Assistant

Kubicki Draper; Tampa (FL); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Top-tier medical insurance

401(k) with matching

Hybrid work flexibility

Job summary

Kubicki Draper is seeking a Front Desk Receptionist with law office experience, preferably in Insurance Defense. The role focuses on phone handling, mail management, and document organization within a case management system.

Subpoenas, invoice processing, and event setup are part of daily duties, with proficiency in Microsoft Office essential. The ideal candidate will bring strong organizational and multitasking skills, experience in a law firm environment, and a collaborative approach to

Qualifications

• Experience as a front desk receptionist in a law office.
• Proficient with phone calls, mail handling, and inputting invoices daily.
• Familiar with case management systems and document profiling; insurance defense preferred.
• Strong organizational and multitasking skills; proficient in Microsoft Office.

Responsibilities

• Answer the telephone and route calls.
• Manage incoming and outgoing mail.
• Save and organize documents within a case management system.
• Send subpoenas via certified mail when required.
• Log returned green cards.
• Process invoices daily.
• Set up and clean up for office events.

Skills

Phone handling

Organization

Multitasking

Microsoft Office

Office procedures

Insurance defense knowledge

Tools

Case management

Invoice processing

Job description

We are seeking to hire a Front Desk Receptionist with experience in a law office, preferably in Insurance Defense. The ideal candidate should possess strong front desk skills, including:

• Answering the telephone
• Managing incoming and outgoing mail
• Saving and organizing documents within a case management system
• Sending subpoenas via certified mail
• Logging returned green cards
• Processing invoices daily
• Setting up and cleaning up for office events

Additionally, candidates must be proficient in Microsoft Office.
RequirementsRequirements:

• Experience as a front desk receptionist in a law office
• Knowledge of front desk procedures, including managing incoming and outgoing phone calls, incoming and outgoing mail, and inputting vendor invoice information into the system daily
• Familiarity with case management systems, document profiling, and processing invoices
• Experience in insurance defense is preferred
• Strong organizational and multitasking skills are required
• Proficiency in Microsoft Office applications

Benefits
The KD difference:
We offer competitive pay, top-tier medical insurance, 401(k) with matching, and much more.
Why Join Us?

• Opportunity to Grow: We're expanding fast and offer hands-on experience, mentorship, and real career advancement
• Work-Life Balance: We value you - not just as an employee but as an individual. Enjoy hybrid flexibility, PTO, and wellness-forward programs
• Long-Term Value: Over 20% of our team has been with us for 10+ years. We invest in your future - at every stage
• Inclusive Culture: We're not just a law firm—we're a team. One that values collaboration, supports innovation, and champions diverse perspectives. In fact, over 70% of our attorneys come from diverse backgrounds, reflecting the communities we serve

At Kubicki Draper, we combine over 60 years of legal excellence with a modern, inclusive, and growth-oriented culture. With more than 250 attorneys across 12 offices, we are a trusted leader in trial, appellate, insurance defense, commercial, and real estate litigation.
No matter where you are in your legal journey—from your first case to your hundredth—you'll find the support, challenge, and opportunity to succeed.