Receptionist- ELEM

Perry Township Schools; Indianapolis (IN); On-site; USD 18,000 - 25,000; Full time

Job summary

Perry Township Schools in Indianapolis is seeking a courteous receptionist to greet visitors, answer inquiries, and route calls efficiently. The role includes visitor check-in, maintaining confidentiality, and supporting attendance records using Skyward.

You will handle multiple tasks in a fast-paced environment, ensuring smooth front-office operations and professional interaction with staff, parents, and students.

Qualifications

• Greet visitors and answer inquiries professionally.
• Maintain confidentiality of information.
• Assist with attendance records in Skyward or similar system.

Responsibilities

• Greet and direct visitors, check IDs, issue visitor passes, and route guests.
• Answer telephone system to screen calls and take messages.
• Check visitors in, track attendance, and coordinate with staff as needed.
• Secure lobby and major access points and monitor doors.

Skills

Phone etiquette

Switchboard

Visitor check-in

Communication

Multitasking

Organization

Confidentiality

Data entry

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Position Purpose

This position is responsible for greeting and directing visitors. This position also responds to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties.

Essential Job Functions

• Answers telephone system for the purpose of screening calls, responding to inquiries and/or taking messages.
• Responsible for checking in visitors by scanning their photo ID, issuing a visitor pass, directing them to their destination and notifying the department that their guest has arrived.
• Secure the main foyer, gym, auditorium and security doors.
• Assist in entering attendance into Skyward and check students in and out of the building for appointments.
• Assist with other duties as assigned.

Equipment

Use standard office equipment such as personal computers, printer, copier and fax machines, and telephone.

Travel Requirements

Travel to school district buildings and professional meetings as required.

Pay Rate

$15.75 per hour.

Work Schedule

7.5 hours per day

185 days per year

Knowledge, Skills And Abilities

• Ability to maintain confidential information.
• Ability to work well with others and prioritize workload.
• Excellent business telephone etiquette.
• Ability to operate a switchboard.
• Ability to work with frequent interruptions.
• Secretarial and Receptionist skills.
• Possess good organizational skills and the ability to multitask.
• Effective human relations skills that include a calm and patient personality.
• Computer skills with Excel, Word, Google Sheets, Google Docs, Publisher and PowerPoint.
• Excellent verbal and written communication skills to interact with parents, school administrators and staff.
• Record keeping.
• Skills involving data entries.
• Willingness to learn skills as needed.

Physical and Mental Demands, Work Hazards

Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%

Physical Requirement Percentage of Time

Ability to sit for extended periods of time. Very Frequent

Ability to lift 25 pounds. Seldom

Ability to carry 25 pounds. Seldom

Ability to work at a desk, conference table or in meetings of various configurations. Very Frequent

Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter. Very Frequent

Ability to communicate so others will be able to clearly understand a normal conversation. Very Frequent

Ability to operate job-related equipment. Very Frequent

Ability to reach in all directions. Seldom

License/ Registration/ Certification

• N/A

Education

• High School Diploma or GED.

Experience

• Previous experience is preferred.

FLSA Status: Non-Exempt