Receptionist & Communications Assistant

Dosafl; Florida; Sur place; USD 22 000 - 30 000; Temps partiel

Résumé du poste

St. Michael’s Catholic Church in Fernandina Beach, FL is seeking a Part-time Receptionist & Communications Assistant to welcome parishioners, manage calendars, and coordinate parish communications across print and digital channels.

The role requires strong Microsoft Office, design, website CMS and social media skills, with a focus on accurate Catholic branding and timely outreach. Evening/weekend availability and VIRTUS certification are preferred.

Qualifications

• Associates Degree or equivalent.
• Proficiency with Microsoft Word/Excel/PowerPoint/Outlook.
• Ability to manage a digital presence (website CMS, email platform, social scheduling).
• Proficiency with design tools Canva or Adobe.
• Basic photo/video capture and editing skills.
• Experience with Flocknote/Mailchimp and WordPress.
• Efficient written and verbal communication; attention to Catholic liturgy.
• Strong organizational and project-management skills.

Responsabilités

• Greet and assist parishioners and guests in a professional, pastoral manner.
• Answer inquiries; direct visitors; route calls and emails to staff.
• Coordinate parish calendars and facilities calendars; manage ministry scheduler.
• Collaborate on parish communications across print and digital platforms.
• Plan, schedule, and moderate parish social channels; update events; create content.
• Edit weekly bulletin and maintain editorial calendar aligning to liturgical year.

Connaissances

Microsoft Office proficiency

Digital presence management

Canva/Adobe design tools

Photo/video editing

Mailchimp/Email platforms

WordPress/Diocesan CMS

Google Calendar

Clear writing/editing

Project management

Catholic liturgy knowledge

Formation

Associates Degree or equivalent

Outils

Word

Excel

PowerPoint

Outlook

Description du poste

You may be uniquely called to mission-focused work to glorify the Lord by your life.You have talents to offer the Church, where you are loved simply for being you.What better way to glorify God than to use those gifts in supporting His Church?We are ministers, educators, creators, and servant leaders. It takes many types of people to accomplish our workthrough community, discipleship, excellence, hope, and service.We welcome and encourage you to apply to one or more of our open positions and appreciate your desire to help us spread the Gospel.

These are the open positions at prospective employers in the Diocese of St. Augustine. Each of these locations is responsible for the recruitment and selection (hiring) of its employees. This includes parishes, schools, the Chancery offices, and many other entities.

Position:Receptionist & Communications Assistant

Location: St. Michael Church

Fernandina Beach, FL

Job Id:3677

# of Openings:1

St. Michael’s Catholic Church

Fernandina Beach, FL

Receptionist & Communications Assistant

Reports to: Pastor

Part-Time 25 Hours

FLSA: Hourly, Non-Exempt

Job Summary:

The Office Receptionist and Communications Assistant is responsible for greeting, welcoming and assisting parishioners and guests to the parish campus in a professional and pastoral manner, updating the parish calendars, answering questions and providing information about various church topics, and coordinating, planning, and implementing communication and marketing efforts for St. Michael’s Catholic Church. This position takes the lead in strategizing, developing, innovating, creating, and publishing all parish communications in both print and digital platforms.

DUTIES AND RESPONSIBILITIES

• Greet and welcome parishioners and guests to the parish campus in a professional and pastoral manner.
• Answer questions, direct inquiries, and notify staff members when they have a visitor.
• Answer calls in a professional and courteous manner, take messages, and route calls accordingly.
• Answer and forward emails received from the parish email and website to the corresponding staff member.
• Collaborate with the Administrative Assistant to coordinate the parish calendar and facilities calendar.
• Coordinate the ministry scheduler.
• Write thank you cards to parishioners for donations.

Communications Assistant

• Assist in the planning of parish events.
• Work with parish ministries to create flyers, signage, and media to ensure timely updates of activities and upcoming events.
• Assist in providing communication between the parish, ministries, and staff.
• Ensure all communications reflect Catholic teaching, the parish mission, and the diocesan brand standards/policies.
• Attend Staff meetings as required.
• Create and maintain a rolling editorial/content calendar aligned to the liturgical year, parish priorities, and major feasts/events.
• Plan, schedule, and moderate parish social channels; create photo stories, and event recaps.
• Help edit the weekly bulletin.
• Weekly calls to parishioners to reach out and check in. Keep a record of calls made and notes taken. Immediately report all communication problems to the Parish Business Manager (declining socials, moderation issues, etc.).
• Maintain compliance: copyright/licensing for music/images/fonts used; photo/video consent; platform terms of service.
• Uphold privacy and safeguarding standards in all content (no minors’ names/faces without permission, no sensitive details).
• Keep track of all communication equipment and inform Sr Rose if any replacements are needed.

KNOWLEDGE, SKILLS, AND ABILITIES

• Associates Degree or equivalent.
• Proficiency in using Microsoft programs Word, Excel, PowerPoint, and Outlook.
• Ability to manage a digital presence (website CMS, email platform, social scheduling).
• Proficiency with common design tools (e.g., Canva or Adobe).
• Basic photo and video capture and quick editing skills (phone + lightweight editors).
• Experience with Flocknote/Mailchimp (or similar), WordPress (or diocesan CMS), and Google Calendar.
• Efficient communication skills to present information and respond to inquiries from parishioners and staff.
• Excellent writing and editing skills; clear Catholic vocabulary and sensitivity to the liturgical year.
• Strong organizational and project-management skills; deadline-driven with attention to detail.
• Practicing Catholic with knowledge of Catholic liturgy/devotions and parish life.
• Work collaboratively in a positive, friendly and professional manner with all employees.
• Availability for working some evenings, holy days, and weekends.
• Background check and VIRTUS/Safe Environment certification (or ability to obtain)

LANGUAGE SKILLS

Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one's own vehicle to various diocesan locations.

St. Michael’s Catholic Church

Fernandina Beach, FL

Receptionist & Communications Assistant

Reports to: Pastor Part-Time 25 Hours FLSA: Hourly, Non-Exempt Job Summary: The Office Receptionist and Communications Assistant is responsible for greeting, welcoming and assisting parishioners and guests to the parish campus in a professional and pastoral manner, updating the parish calendars, answering questions and providing information about various church topics, and coordinating, planning, and implementing communication and marketing efforts for St. Michael’s Catholic Church. This position takes the lead in strategizing, developing, innovating, creating, and publishing all parish communications in both print and digital platforms. DUTIES AND RESPONSIBILITIES Receptionist

• Greet and welcome parishioners and guests to the parish campus in a professional and pastoral manner.
• Answer questions, direct inquiries, and notify staff members when they have a visitor.
• Answer calls in a professional and courteous manner, take messages, and route calls accordingly.
• Answer and forward emails received from the parish email and website to the corresponding staff member.
• Collaborate with the Administrative Assistant to coordinate the parish calendar and facilities calendar.
• Coordinate the ministry scheduler.
• Write thank you cards to parishioners for donations.

Communications Assistant

• Coordinate communication efforts using social media platforms.
• Assist in the planning of parish events.
• Work with parish ministries to create flyers, signage, and media to ensure timely updates of activities and upcoming events.
• Assist in providing communication between the parish, ministries, and staff.
• Ensure all communications reflect Catholic teaching, the parish mission, and the diocesan brand standards/policies.
• Attend Staff meetings as required.
• Create and maintain a rolling editorial/content calendar aligned to the liturgical year, parish priorities, and major feasts/events.
• Plan, schedule, and moderate parish social channels; create photo stories, and event recaps.
• Help edit the weekly bulletin.

• Weekly calls to parishioners to reach out and check in. Keep a record of calls made and notes taken. Immediately report all communication problems to the Parish Business Manager (declining socials, moderation issues, etc.).
• Maintain compliance: copyright/licensing for music/images/fonts used; photo/video consent; platform terms of service.
• Uphold privacy and safeguarding standards in all content (no minors’ names/faces without permission, no sensitive details).
• Keep track of all communication equipment and inform Sr Rose if any replacements are needed.

KNOWLEDGE, SKILLS, AND ABILITIES

• Associates Degree or equivalent.
• Proficiency in using Microsoft programs Word, Excel, PowerPoint, and Outlook.
• Ability to manage a digital presence (website CMS, email platform, social scheduling).
• Proficiency with common design tools (e.g., Canva or Adobe).
• Basic photo and video capture and quick editing skills (phone + lightweight editors).
• Experience with Flocknote/Mailchimp (or similar), WordPress (or diocesan CMS), and Google Calendar.
• Tech literacy (file management, cloud drives, alt-text, PDFs, link tracking).
• Efficient communication skills to present information and respond to inquiries from parishioners and staff.
• Excellent writing and editing skills; clear Catholic vocabulary and sensitivity to the liturgical year.
• Strong organizational and project-management skills; deadline-driven with attention to detail.
• Practicing Catholic with knowledge of Catholic liturgy/devotions and parish life.
• Experience directing volunteers.
• Work collaboratively in a positive, friendly and professional manner with all employees.
• Availability for working some evenings, holy days, and weekends.
• Background check and VIRTUS/Safe Environment certification (or ability to obtain)

LANGUAGE SKILLS Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. WORKING CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one’s own vehicle to various diocesan locations.