Office Manager

Dosafl; Florida; On-site; USD 42,000 - 54,000; Full time

Job summary

St. Michael Academy in Fernandina Beach, FL is seeking an Office Manager who will support the principal and oversee front-office operations in a Catholic school environment.

The role encompasses student registration, tuition explanations, records reviews, and communications with families. You will coordinate marketing with the Public Relations coordinator, maintain confidentiality, and work closely with teachers and the finance department to ensure smooth daily operations and alignment with the

Qualifications

• Must have a strong commitment to the Catholic mission of the Diocese and school
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle multiple tasks
• Self-motivated, organized, and dependable
• Ability to work collaboratively with staff, families, and public
• Proficiency with basic computer tools (word processing, spreadsheets) and typing speed 40 WPM
• Professional bearing and neat appearance
• Ability to pass criminal history and background check

Responsibilities

• Supports the school's spiritual and pastoral mission
• Abide by Catholic principles in professional and private life
• Collaborate with staff and families in a friendly, professional manner
• Manage student registration and tuition explanations; review records and monitor attendance
• Coordinate marketing and social media with Public Relations coordinator
• Maintain privacy of individuals supported
• Schedule tours and be knowledgeable about school philosophy/history
• Handle student applications, withdrawals, and information in SIS
• Assist in ongoing registration of new students
• Coordinate with finance on registration, tuition commitments, and financial aid
• Support teachers with new student transitions
• Answer incoming calls professionally
• Handle correspondence and maintain files
• Perform other duties as assigned

Skills

Excellent communications

Strong organizational

Confidentiality

Self-starter

Team player

40 WPM typing

Word processing & spreadsheets

Professional bearing

Background check clearance

Job description

You may be uniquely called to mission-focused work to glorify the Lord by your life.You have talents to offer the Church, where you are loved simply for being you.What better way to glorify God than to use those gifts in supporting His Church?We are ministers, educators, creators, and servant leaders. It takes many types of people to accomplish our workthrough community, discipleship, excellence, hope, and service.We welcome and encourage you to apply to one or more of our open positions and appreciate your desire to help us spread the Gospel.

These are the open positions at prospective employers in the Diocese of St. Augustine. Each of these locations is responsible for the recruitment and selection (hiring) of its employees. This includes parishes, schools, the Chancery offices, and many other entities.

Position

Office Manager

Location

St. Michael Academy, Fernandina Beach, FL

Job Id

3696

# of Openings

1

ST. MICHAEL ACADEMY

Fernandina Beach, FL

Job Title

Office Manager

Exemption Status

Non-Exempt (Full Time)

Primary Function: Under the direction of Principal, is responsible for the full range of functions in school. Responsibility is fully delegated by the principal, typically in the areas of registration, purchasing, classroom/parent communications, office organization, and related duties that keep the school's daily front office policies and procedures running smoothly. Additionally, this role encompasses other duties that directly reflect being the principal's administrative assistant.

Essential Duties and Responsibilities

• Supports the school's spiritual and pastoral mission
• Shall abide by Catholic principles in the teacher’s professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral structures.
• Works collaboratively and displays a positive, friendly, and professional manner with all employees and school families; welcome them to the school community.
• Manages student registration; explanation of tuition; review of student records, transcripts, monitor attendance.
• Coordinates marketing and social media with the Public Relations coordinator to positively promote the school.
• Maintains and respects the privacy of the persons supported
• Schedule and give classroom tours. Be knowledgeable of the school’s philosophy and history. Be familiar with topics such as academics, class schedules, class size; be able to answer parent questions.
• Receives and processes student applications and student withdrawals; ensure maintenance of student applications; Maintain and update information in student information system
• Assists in the functions of registration to include the ongoing registration of new students
• Works closely with the school finance department with regards to registration, tuition commitment and financial aid.
• Works closely with teachers to help with the new student transition.
• Answers and handles incoming telephone calls in a professional and courteous manner
• Accurately and on a timely basis, handles correspondence; maintains files and other student-related documentation
• Performs other duties as assigned

Knowledge, Skills and Abilities Required

• Must have a working knowledge of, and a strong commitment to the mission of the Diocese and a Catholic school; a practicing Roman Catholic in full communion with the Church preferred.
• Must have excellent communications skills, verbal and written, excellent human relations and interpersonal skills
• Ability to exercise courtesy to fellow employees, families, and the public
• Must be a self-starter, well organized and able to handle multiple tasks
• Ability to maintain confidentiality
• Ability to work collaboratively in a team environment; punctuality is a must at all times.
• Proficiency in computer technology to include word-processing and spreadsheets, minimum typing skills of 40 WPM
• Professional bearing; clean and neat personal appearance
• Ability to successfully complete a criminal history and background check.For the Background Screening Clearinghouse Education and Awareness website, visit this site: https://info.flclearinghouse.com .

LANGUAGE SKILLS

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands-to-finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Position may require employee to travel and drive one's own vehicle to various diocesan locations