Receptionist/Assistant Project Controls Specialist

Automatic Data Processing, Inc.; Rosharon (TX); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

medical

dental

vision

long-term disability

short term disability

life insurance

401K with Matching

flexible benefit account

Job summary

Saber Power Services, LLC, located in Houston, TX, seeks a Receptionist/Assistant Project Controls Specialist for the Rosharon office. You will greet visitors, manage calls, support onboarding, and assist the Project Controls and Procurement teams with admin tasks.

The role requires strong Microsoft Office skills, excellent communication, and the ability to multi-task in a fast-paced environment while maintaining professionalism.

Qualifications

• Bachelor’s degree preferred but not required.
• Proficiency in Microsoft Office.
• Excellent written and verbal communication.
• Ability to prioritize and strong problem solving.
• Ability to multi-task in a fast-paced environment.
• Maintain professionalism and a positive attitude.

Responsibilities

• Answer, screen and transfer calls; greet clients and visitors.
• Assist with onboarding for new hires.
• Arrange food and conference rooms for meetings.
• Maintain a clean reception area.
• Provide Project Controls assistance.
• Schedule training and background checks.
• Process badge requests and per diem documentation.
• Support Field Services Project Controls team with time & equipment systems.
• Assist Procurement and Asset team with PO creation and invoicing.
• Gather project documentation (timesheets, expenses, invoices).
• Track, invoice and create certificates for external training.
• Assist with employee onboarding and training.
• Maintain employee files and training logs.
• All other tasks as assigned by manager.

Skills

Microsoft Office

Communication skills

Prioritization

Problem-solving

Multi-tasking

Professionalism

Education

Bachelor’s degree preferred

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Receptionist/Assistant Project Controls Specialist

Field Services OVHD Full Time Rosharon, TX, US

3 days ago Requisition ID: 2978

Receptionist/Assistant Project Controls Specialist

Saber Power Services, LLC, (SPS) located in Houston, TX is a nationally recognized full service, EPC, specialty engineering, procurement, construction and NETA testing and commissioning company specializing in complex medium and high voltage electrical infrastructure in North America.

Saber Power Services is seeking a professional, dedicated individual with a positive outlook for a Receptionist/Assistant Project Controls Specialist position in our Rosharon office.

JOB SUMMARY:

Working under the supervision of the Field Services Senior Business Operations Manager, the Receptionist/Assistant Project Controls Specialist will be responsible for assisting the Field Service management team with project take off, tracking projects, client requests, timekeeping, administrative functions and improving processes/procedures as well as serving as the receptionist for our Rosharon office.

The Receptionist/Assistant Project Controls Specialist will perform a variety of technical, general and clerical administrative services. The incumbent will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives in a professionally and culturally appropriate manner.

The Receptionist/Assistant Project Controls Specialist must also possess a solid knowledge of privacy record keeping laws, and have the integrity and discipline needed to ethically oversee and effectively maintain the confidentially of vital records.

Job Duties and Responsibilities

• Serve as the face of Saber by answering, screening and transferring phone calls and greeting clients and visitors
• Assist with first day onboarding experience for new hires
• Order food/arrange conference rooms for meetings
• Maintain a clean and aesthetically pleasing reception area
• Project Controls assistance
• Schedule training and background checks
• Submission of badge requests, per diem documentation, etc. to clients
• Support Field Services Project Controls team with client time & equipment systems(i.e., TRACK, AES, CCM, CAMPS, MESCH, etc.)
• Support Procurement and Asset team with purchase order creation and invoice tracking
• Gathering of project documentation (i.e., timesheets, expenses, invoices, etc.)
• Track, invoice and create certificates for external training classes
• Assist with employee onboarding and training
• Maintain employee files and training logs
• All other tasks as assigned by manager

Requirements

• Bachelor’s degree preferred but not required
• Proficiency in Microsoft Office
• Excellent communication skills – written and verbal
• Ability to prioritize and strong problem-solving skills
• Must have the ability to multi-task in a fast paced and deadline driven environment.
• Must be able to always maintain professionalism and a positive attitude.

SAFETY:

Safety is priority number one with our organization. Errors in judgment can result in negative financial impact, inconvenience to customers, unsafe working conditions, injury, or loss of life.

Company where our People enjoy their Jobs!

Saber Power Services is a very Employee Focused company. So, we decided that if we take care of our employees, they will take care of the Customers. We have office BBQs, company fishing tournaments, casino parties for employees, and anything that we can think of that our people will enjoy.

Saber has an excellent benefits package including medical, dental, vision, long-term disability, short term disability, life insurance, 401K with Matching, flexible benefit account; and an outstanding work environment. Check out our Total Rewards Plan here .

• medical
• dental
• vision
• long-term disability
• short term disability
• life insurance
• 401K with Matching
• flexible benefit account

Saber is an Equal Opportunity/Affirmative Action Employer.