Operations Coordinator

ADP, Inc.; Rosharon (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision care

401K with Matching

Flexible Benefit Account

Life insurance

Work environment

Job summary

Saber Power Services, LLC, located in Houston, TX, is seeking an Operations Coordinator to support the Field Service management team with timekeeping, asset management, administrative functions and process improvements.

Under the supervision of the Operations Manager, you will reconcile time, schedule technicians, and manage client time and equipment systems, while maintaining confidentiality of vital records.

Qualifications

• 3+ years of hands-on administrative support experience.
• Proficiency in Microsoft Office.
• Excellent communication skills – written and verbal.
• Ability to prioritize and strong problem-solving skills.
• Must multi-task in a fast-paced and deadline-driven environment.

Responsibilities

• Time & Resource Management: reconcile technician billable time, schedule projects, manage client time and equipment systems.
• Administrative Tasks: review overhead costs, maintain supplies, expense reporting, consolidate technical reports.
• All other tasks as assigned by manager.

Skills

3+ years administrative support

Microsoft Office

Excellent communication

Prioritization

Multi-tasking

Tools

Salesforce

TRACK

AES

CCM

CAMPS

MESCH

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Coordinator

Full Time Alvarado, TX, US

14 days ago Requisition ID: 2940

Operations Coordinator

Saber Power Services, LLC, (SPS) located in Houston, TX is a nationally recognized full service, EPC, specialty engineering, procurement, construction and NETA testing and commissioning company specializing in complex medium and high voltage electrical infrastructure in North America.

Saber Power Services is seeking a professional, dedicated individual with a positive outlook for an Operations Coordinator position.

JOB SUMMARY:

Working under the supervision of the Operations Manager/Supervisor, the Operations Coordinator will be responsible for assisting the Field Service management team with timekeeping, asset management, administrative functions and improving processes/procedures.

The Operations Coordinator will provide a variety of technical, general and clerical administrative services. The incumbent will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives in a professionally and culturally appropriate manner.

The Operations Coordinator must also possess a solid knowledge of privacy record keeping laws, and have the integrity and discipline needed to ethically oversee and effectively maintain the confidentiality of vital records.

Job Duties and Responsibilities

• Time & Resource Management
  • Reconcile technician billable time based on schedules and customer time sheets
  • Schedule technicians to projects based on scope and qualifications
  • Manage all client time & equipment systems(i.e., TRACK,AES,CCM, CAMPS, MESCH, etc.)
    • Daily allocation of time for nesters and special projects
    • Daily allocation of equipment and materials
    • Submission of exception reports to settle discrepancies between software and timesheets
    • Submission of technician rosters, equipment, and materials to client before projects to make them available for allocation
    • Work with project controls team to ensure timely invoicing
  • Maintain fleet allocations in Salesforce
  • Assist with asset management
    • Coordinate with Asset Supervisor to find the most cost-effective way to assign equipment to projects (Saber-owned or rentals)
    • Coordinate with Asset Team to make sure rentals are returned on time
• Administrative Tasks
  • Review overhead costs with Operations Manager/Supervisor to ensure alignment with budget
  • Maintain office supplies and arrange facility upkeep
  • Expense reporting consolidation and review
  • Technical report consolidation
• All other tasks as assigned by manager

Requirements

• 3+ years of hands-on administrative support experience
• Proficiency in Microsoft Office
• Excellent communication skills – written and verbal
• Ability to prioritize and strong problem-solving skills
• Must have the ability to multi-task in a fast paced and deadline driven environment.
• Must be able to always maintain professionalism and a positive attitude.

SAFETY:

Safety is priority number one with our organization. Errors in judgment can result in negative financial impact, inconvenience to customers, unsafe working conditions, injury, or loss of life.

Company where our People enjoy their Jobs!

Saber Power Services is a very Employee Focused company. So, we decided that if we take care of our employees, they will take care of the Customers. We have office BBQs, company fishing tournaments, casino parties for employees, and anything that we can think of that our people will enjoy.
Apply Your Skills. Make a Difference. Enjoy the Rewards.

If you are looking for a Career, and not a Job, then you really need to come talk to us.

Saber has an excellent benefits package including medical, dental, vision, long-term disability, short term disability, life insurance, 401K with Matching, flexible benefit account; and an outstanding work environment. Check out our Total Rewards Plan here .

Saber is an Equal Opportunity/Affirmative Action Employer.