Administrative Assistant

Microvast; Stafford (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Stock awards

Benefits

Job summary

A technology innovator is seeking an experienced Receptionist and Administrative Assistant to manage the front desk and provide administrative support to leadership. The ideal candidate will have at least 5 years of experience in a corporate setting, proficiency in Microsoft Office, and a welcoming demeanor. Responsibilities include managing visitor protocols, coordinating office events, and handling communications. This full-time position is on-site in Stafford, TX and offers competitive compensation with potential stock awards.

Qualifications

• Minimum 5 years of experience in an administrative support role.
• Experience supporting C-suite leaders.
• Ability to prioritize in a fast-paced environment.
• Proficient in Microsoft Office and office-management tools.
• Strong written and verbal communication; copywriting.
• Prepared to work nights and weekends as needed.
• Discretion and confidentiality are essential.

Responsibilities

• Manage front desk and administrative projects.
• Welcome employees and visitors professionally.
• Support onsite leadership with communications and event planning.
• Handle communications, routing emails and inquiries to the right teams.
• Support leadership with sitewide communications, event planning, and procurement.
• Maintain logs of routine tasks and traffic for accountability.
• Manage calendars and book domestic/international travel; process expenses.
• Take meeting notes, track follow-ups, and prepare executive documents.

Skills

Proficiency with Microsoft Office

Strong written and verbal communication

Organizational skills

Professional appearance

Discretion and confidentiality

Prioritization

Executive support

Education

Bachelor’s degree in Business Administration

Tools

Office-management tools

Excel

PowerPoint

Teams

Office-management tools

Job description

Receptionist and Administrative Assistant

Microvast is a technology innovator that designs, develops, and manufactures lithium‑ion battery solutions. Headquartered in Stafford, TX, Microvast is committed to advancing the global energy transition.

We are looking for an experienced, organized, and personable receptionist & administrative assistant to support our U.S. operations and serve as the primary point of contact at our headquarters.

Job Summary

The role involves managing the front desk, supporting senior leadership, handling administrative projects, and ensuring a positive experience for employees and visitors.

Key Responsibilities

• Welcome employees and visitors with professionalism and warmth.
• Manage the visitor management system, issuing badges, collecting NDAs, and enforcing security procedures.
• Maintain an organized, presentable, and secure front‑desk area.
• Handle incoming communications, diverting emails and inquiries to the appropriate teams.
• Support onsite leadership with sitewide communications, event planning, restocking, procurement, and purchase order processing.
• Maintain accurate logs of routine tasks and visitor/employee traffic.
• Provide comprehensive administrative support to the workplace and senior leaders.
• Manage calendars, book domestic and international travel, process and approve expense reports.
• Take detailed meeting notes, synthesize outcomes, and track follow‑ups.
• Prepare documents, presentations, and correspondence at an executive level.
• Maintain workflow standards, identify improvement opportunities, and implement solutions.
• Coordinate office-wide events and team functions.
• Handle all incoming and outgoing mail, packages, and courier services, distributing items appropriately.
• Monitor general office equipment (printers, copiers), coordinating maintenance and consumable replacement.
• Coordinate meeting-room schedules, ensuring common areas are tidy, stocked, and ready for use.
• Act as the primary contact for routine building maintenance and office service vendors.

What You'll Bring

• Bachelor’s degree in Business Administration.
• At least 5 years of experience in a receptionist or administrative support role within a corporate environment supporting C‑suite leaders.
• Ability to prioritize in a fast‑paced environment with shifting priorities.
• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Teams) and familiarity with office‑management tools.
• Strong written and verbal communication skills, including copywriting.
• Professional appearance, welcoming demeanor, and positive attitude.
• Discretion and ability to maintain confidentiality.
• Prepared to work nights and weekends as needed.
• Proactive, independent problem solver with strong organizational skills.

Expected Compensation

Annual salary plus stock awards and benefits. Pay may vary based on location, experience, and qualifications.

Location

Stafford, TX (on‑site)

Employment type

Full‑time

Seniority level

Mid‑Senior level

EEO Statement

Microvast is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to veteran or disability status. Microvast is committed to providing reasonable accommodations for individuals with disabilities. Please let your recruiter know if you need an accommodation during the interview process.

Privacy Statement

Privacy is a top priority for Microvast. To understand more about the data we collect and process as part of your application, please view our Privacy Policy.