Receptionist and Admin Assistant

State of Mississippi; Florence (MS); On-site; USD 29,000 - 50,000; Full time

Job summary

State of Mississippi in Rankin County, MS seeks a Receptionist and Administrative Assistant to support the Homeland Security department. This role serves as the primary front-desk contact, handling visitors, phone calls, mail, and scheduling in a professional state-government setting.

The position requires a High School Diploma or equivalent with 3–5 years of experience, plus strong organizational, confidential, and communication skills to support leadership and staff.

Qualifications

• Organizational Skills; Attention to Detail; Data Entry; Records Management; Scheduling
• Typically requires High School Diploma or equivalent and 3-5 years of experience.
• Hiring Agency Prefers: Administrative Support Assistant experience preferred.

Responsibilities

• Greets visitors and directs them to the appropriate employee.
• Answers and routes telephone calls; maintains visitor logs and schedules.
• Prepares correspondence, reports, and meeting materials; maintains files.

Skills

Organizational Skills

Attention to Detail

Data Entry

Records Management

Scheduling

Education

High School Diploma

Job description

Receptionist and Admin Assistant in 61 - RANKIN COUNTY, MS | GovernmentJobs.com page has loaded.

State of Mississippi

$28,542.30 - $50,161.32 Annually

Location

61 - RANKIN COUNTY, MS

Full-Time

Job Number

9025-0728-20260904RKN

0728 - Mississippi Bureau of Investigation

Opening Date

09/04/2026

9/9/2026 at 11:59 PM Central Time (US & Canada)

Agency Minimum Salary

$28,542.30

$50,161.32

About the Agency

The Mississippi Department of Public Safety’s goal is to make Mississippi a safer place for the state’s three million residents. Our employees perform a variety of tasks, including issuing driver’s licenses and firearm permits, patrolling our roads and highways, keeping drugs off the streets, providing training and certification to law enforcement agencies, conducting forensic analysis and investigations, and much more. For questions regarding this position, please contact [e-mail].

This Time-Limited (14) job opportunity is in the MS Office of Homeland Security, PEARL, MS, located in RANKIN COUNTY, and will serve as the Receptionist and Administrative Assistant. The Administrative Support Assistant IV serves as a key administrative and front-office support position within the Mississippi Department of Public Safety (MDPS) Homeland Security Department. This position serves as the primary receptionist and administrative contact for the department while providing comprehensive administrative support to Homeland Security leadership, staff, and program personnel.The position is responsible for creating a professional, welcoming, and efficient front-office environment; receiving and directing visitors and telephone calls; coordinating schedules and meetings; preparing correspondence and reports; maintaining records; processing documents; and providing day-to-day administrative assistance to department personnel.Because the position operates within a Homeland Security environment, the incumbent may routinely interact with law enforcement personnel, federal and state officials, local government representatives, vendors, applicants, members of the public, and other individuals requiring access to the department. The position requires exceptional professionalism, discretion, confidentiality, organization, communication skills, and the ability to appropriately handle sensitive administrative and agency information.— Essential Duties and Responsibilities:Reception and Front Office Operations:* Serves as the primary receptionist for the Homeland Security Department and establishes a professional and welcoming first point of contact for visitors, employees, law enforcement personnel, government officials, and members of the public.* Greets visitors, determines the nature of their business, verifies appropriate appointments or contacts, and directs visitors to the appropriate employee or office.* Answers, screens, and routes incoming telephone calls and provides general information within established policies and procedures.* Maintains visitor logs, appointment schedules, sign-in procedures, and other front-office records as required.* Monitors the reception area and assists in maintaining a professional, organized, and secure office environment.* Receives, sorts, distributes, and processes incoming and outgoing mail, correspondence, packages, and other deliveries.* Coordinates with appropriate personnel regarding visitors, meetings, deliveries, and scheduled appointments.* Provides courteous and professional assistance to individuals requesting information or services from the department.Administrative Support:* Provides comprehensive administrative support to Homeland Security leadership, managers, supervisors, and staff.* Prepares correspondence, memoranda, reports, spreadsheets, presentations, forms, meeting materials, and other official documents.* Proofreads documents for accuracy, grammar, formatting, completeness, and consistency.* Maintains electronic and physical files in accordance with agency policies, records retention requirements, and applicable state procedures.* Organizes and maintains confidential and sensitive administrative records.* Assists with scheduling meetings, conferences, interviews, appointments, and other departmental activities.* Prepares meeting agendas, sign-in sheets, packets, minutes, and other supporting materials.* Coordinates conference rooms, equipment, supplies, refreshments, and other logistical requirements for meetings and events.* Maintains calendars and assists management with scheduling and coordination of activities.* Tracks assignments, deadlines, requests, correspondence, and follow-up items to ensure timely completion.* Assists with preparing travel documents, itineraries, reimbursement documentation, and other administrative travel materials.* Processes purchase requests, invoices, requisitions, personnel documents, and other administrative paperwork as assigned.* Assists with maintaining office supply inventories and coordinates the ordering and distribution of supplies.* Assists with onboarding and administrative processing for new employees and provides general administrative support for personnel actions.* Assists in coordinating training registrations, certifications, conferences, and professional development activities.

What you'll need to be Successful

Organizational Skills; Attention to Detail; Data Entry; Records Management; Scheduling

Preferred Qualifications

Typically requires High School Diploma or equivalent and 3-5 years of experience.— Hiring Agency Prefers: Administrative Support Assistant experience preferred.

Address 210 East Capitol Street
Suite 800
Jackson, Mississippi, 39201