Receptionist & Administrative Coordinator

Landry/French Construction

Portsmouth (VA)

On-site

USD 30,000 - 34,000

Full time

7 days ago

Be an early applicant

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Benefits offered by this job

Competitive Salaries

Medical And Dental Insurance

Company-Paid Life Insurance

Paid Vacation, Sick Time, and Holidays

401(K) with Generous Company Match

Employee Stock Ownership Plan

Training

Tuition Reimbursement for Professional

Employee Referral Bonus Program

Annual Performance Reviews

Direct Deposit Payroll

On-Site Fitness Facility

Civic Activities

FUN. Collaborative Spirit. Teamwork.

Job summary

Landry/French Construction is seeking a friendly, highly organized Receptionist & Administrative Coordinator to join our Scarborough, Maine team. You will be the first point of contact for visitors and vendors, supporting daily office operations and coordinating travel and meetings.

The ideal candidate has 2+ years of receptionist/administrative experience, strong Microsoft Office skills, and exceptional organizational abilities. This is a full-time, on-site role in Scarborough.

Qualifications

High School Diploma or equivalent is required.
Two or more years of experience in a receptionist, administrative assistant, office coordinator, or customer service role preferred.
Proficient with Microsoft Office Suite including Outlook, Word, Excel and Teams.

Responsibilities

Reception & Guest Services: be the first point of contact for visitors, answer calls, maintain a professional reception area, handle mail and deliveries.
Office Coordination: manage day-to-day administrative tasks, reorder supplies, monitor inventory, coordinate with facilities, schedule meeting rooms.
Administrative Support: support departments, maintain confidentiality, assist with special projects.
Travel & Event Coordination: arrange travel, coordinate catering, plan employee events and office activities.

Job description

Receptionist & Administrative Coordinator

Landry/French Construction is seeking a professional, friendly, and highly organized Receptionist & Administrative Coordinator to join our team in Scarborough, Maine. As the first point of contact for visitors, clients, vendors, and employees, you will play a critical role in creating a welcoming and positive experience while supporting the daily operations of our office.

This is an excellent opportunity for someone who enjoys interacting with people, supporting others, and takes pride in keeping an office organized and running efficiently.

Position Summary

The Receptionist & Administrative Coordinator serves as the face of Landry/French Construction, providing exceptional customer service while supporting office operations, travel coordination, supply management, meeting logistics, and administrative functions across the organization.

The ideal candidate is upbeat, dependable, detail-oriented, and proactive, with strong computer skills and the ability to manage multiple priorities while maintaining a positive and professional attitude.

Key Responsibilities:

Reception & Guest Services

Serve as the first point of contact for visitors, providing a professional and welcoming experience.
Answer, screen, and direct incoming telephone calls in a courteous and efficient manner.
Maintain a clean, organized, and professional reception area.
Receive, sort, and distribute incoming mail, packages, and deliveries.

Office Coordination

Coordinate office operations and support day-to-day administrative functions.
Order and maintain office, kitchen, and breakroom supplies.
Monitor inventory levels and proactively replenish supplies as needed.
Coordinate with facilities regarding office maintenance and workplace needs.
Schedule conference rooms and assist with meeting logistics.

Administrative Support

Provide administrative support to various departments as needed.
Maintain confidentiality of sensitive information and company records.
Support special projects and perform additional administrative duties as assigned.

Travel & Event Coordination

Arrange travel for senior leadership and employees, including flights, hotels, rental cars, and itineraries.
Coordinate catering and meal arrangements for meetings.
Assist with planning and coordination of employee events, meetings, and office activities.
Support initiatives that contribute to a positive employee experience and workplace culture.

Qualifications:

Required

High School Diploma or equivalent required.
Two or more years of experience in a receptionist, administrative assistant, office coordinator, or customer service role preferred.
Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Ability to prioritize and manage multiple responsibilities in a busy environment.
Professional appearance and demeanor.
Strong problem-solving skills and willingness to take initiative.
Dependable, flexible, and adaptable to changing priorities.
Full-time, on-site position located in Scarborough, Maine.

Preferred Attributes

The successful candidate will be:

Friendly, approachable, and welcoming.
Highly organized and detail-oriented.
Professional and polished in person, on the phone, and in written communications.
Customer-service focused with a positive, energetic attitude.
Proactive and willing to jump in wherever needed.
Able to work independently and collaboratively as part of a team.
A strong ambassador for the Landry/French culture and visitor experience.

Compensation

$22.00 – $25.00 per hour, based on experience and qualifications.

The posted salary range reflects the full pay range for this position. Compensation offered to the selected candidate will be commensurate with their relevant experience, qualifications, skills, and education, as well as other job-related factors and internal equity considerations.

Benefits Overview

We offer a highly competitive benefits package, including: