Receptionist / Administrative Assistant / Office Clerk

Waters Truck; Kosciusko, Northern (MS, KY); Hybrid; USD 30,000 - 38,000; Full time

Benefits offered by this job

Paid holidays & vacation

Weekly pay

401K program + company contribution

Health insurance

Dental and vision insurance

Telehealth access

Life insurance

Disability insurance (short/long)

Jury duty pay

Growth opportunities

Family owned and operated

Job summary

WATERS Trucking is hiring an experienced Receptionist/Administrative Assistant to join our Mississippi team. You will answer calls, greet guests, manage the front desk, and support basic AR/AP tasks in the accounting office. Proficiency in Microsoft Office and strong communication skills are essential.

We value a team-oriented mindset, reliability, and the ability to multitask in a busy office environment. This is a full-time on-site role within our family-owned company with growth opportunities.

Qualifications

• High school diploma or GED required.
• ,
• 2-3 years of relevant office experience.
• Proficient in Microsoft Office software.
• Able to type 35 wpm minimum.
• Strong phone skills.
• Demonstrated ability to read, write, and speak English.
• Comfortable multi-tasking and prioritizing tasks without guidance.
• Excellent interpersonal skills.
• Punctual with strong attendance history.
• Strong work ethic.
• Team mindset.
• Having some AR/AP background is beneficial.

Responsibilities

• Answer and direct phone calls in a polite and friendly manner
• Welcome visitors in a warm and friendly manner, and answer questions
• Maintain reception area and all common areas in a clean and tidy manner at all times
• Operate standard office equipment including multi-line phone system, copy machine, computer, and fax
• Keep detailed and accurate records of visitor requests and calls received
• Receive deliveries; sort and distribute incoming mail
• Take inventory of supplies and restock as needed
• Maintain the general office filing system
• Digital data input
• Other duties in the accounting office as needed (AR/AP document preparation; basic DMS work)
• Proficient use of Microsoft Office Software (Outlook, Word, Excel)

Skills

Phone skills

Typing (35 wpm)

Multitasking

Interpersonal skills

Punctuality

Teamwork

Work ethic

English proficiency

AR/AP familiarity

Education

High school diploma or GED

Tools

Microsoft Office

Job description

WATERS has been a family-owned business for over 88 years (currently in its 4th generation), opening our doors in 1938. We are a dealer for International Trucks and IC School Buses (Prestige Certified), Collins Buses, Maintainer Service Trucks/Bodies,Jerr-Dan Wreckers/Carriers, Idealease Truck Rental/Leasing, several different Trailer Lines,and all the parts and services that go with them. We also have several contracts for plant and facilities maintenance. WATERS has 7 locations around Mississippi and as we continue to go, we're looking to add dedicated team members to become a part of our family!

We are seeking to hire an experienced Receptionist / Administrative Assistant / Office Clerk to join the WATERS team. If you're a passionate self-starter, WATERS is a great company for you.

Benefits

• Paid Holidays and Vacation
• Weekly Pay
• 401K Program + Company Contribution
• Health Insurance
• Dental and Vision Insurance (paid by WATERS)
• Telehealth Access (paid by WATERS)
• Life Insurance and Voluntary Life Insurance option
• Short Term Disability (paid by WATERS)
• Long Term Disability Option
• Jury Duty Pay
• Growth Opportunities
• Family Owned and Operated

RESPONSIBILITIES

• Being aligned with our culture is VITAL. Candidate must embody and promotetheWATERS FamilyValues.
  • Customers - Customers First. Dedicated to the highest level of customers satisfaction.
  • Integrity - Do the Right Thing. Maintain integrity in all we do.
  • Employees - Take care of our employees.
  • Team - One Team, One Family.
  • B.O.B. Excellence - Be the Best of the Best.
  • Empowerment - Empower our employees.
  • Accessibility - Be hands on and accessible to our customers and employees.
  • Safety - Prioritize safety.
• Answer and direct phone calls in a polite and friendly manner
• Welcome visitors in a warm and friendly manner, and answer any questions visitors have
• Maintain reception area and all common areas in a clean and tidy manner at all times
• Operate standard office equipment on a regular basis, including a multi line phone system, copy machine, computer, and fax machine
• Keep detailed and accurate records of visitor requests and of calls received
• Receive deliveries; sort and distribute incoming mail
• Take inventory of supplies and restock as needed
• Maintain the general office filing system
• Digital data input
• Other duties in the accounting office as needed. This could include AR/AP document preparation and some basic work in the Dealer Management System (DMS)
• Proficient use Microsoft Office Software (Outlook, Word, Excel)

QUALIFICATIONS

• High school diploma or general education degree (GED) required
• 2-3 years of relevant experience in an office environment
• Proficient in Microsoft Office software
• Able to type 35 wpm minimum
• Strong phone skills
• Demonstrated ability to read, write, and speak English
• Comfortable multi-tasking and prioritizing tasks without guidance
• Excellent interpersonal skills
• Punctual with strong attendance history
• Strong work ethic
• Team mindset
• Having some background with standard AR/AP processes is beneficial

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.