Receptionist & Administrative Assistant

Environmental Specialties, LLC; Raleigh (NC); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health Insurance

HSA & FSA options

Dental Insurance

Vision Insurance

AD&D Coverage

Life Insurance

Disability Coverage

401(k) Match

Paid Time Off

Weekly Pay

Referral Incentives

EAP

Tuition Reimbursement

Job summary

Environmental Specialties, LLC is seeking an Administrative Support Specialist in Raleigh, NC to handle front-desk duties, incoming calls, mail distribution, and basic accounting support. The role requires strong organizational skills, attention to detail, and professional communication.

The position involves coordinating conference room scheduling, assisting multiple departments, and maintaining office supplies. On-site work with potential for light travel is expected.

Qualifications

• 1+ years of front office/receptionist experience.
• Preferred candidate will have a college degree.
• Must be able to operate multi line telephone.
• Intermediate computer skills utilizing Microsoft Office products (Word, Excel, Teams, Outlook) required.
• Must be able to handle and prioritize multiple projects and meet deadlines.
• Excellent telephone and communication skills required.
• Strong organizational skills and professionalism required.

Responsibilities

• Receive all incoming telephone calls and transfer as required.
• Greet visitors and announce for employees.
• Distribute incoming mail daily.
• Scan and attach invoices for accounting.
• Assist accounting and service departments with billings.
• Maintain inventory of office supplies and related materials.
• Maintain phone lists and extensions.
• Arrange conference room scheduling and catering for meetings.
• Prepare express and certified mail as requested.
• Order flowers and business cards; maintain stationery.
• Scan and file purchase orders.

Skills

Front office experience

Telephone handling

Microsoft Office

Organizational skills

Multitasking

Communication skills

Education

College degree

Tools

Microsoft Office Suite

Job description

About Us

We are a leader in the design, manufacturing, installation, and servicing of a diverse line of controlled environmental chambers. Our walk-in rooms and reach-in chambers are specifically constructed to maintain the stringent environmental conditions required for a wide range of specialized research, development, and manufacturing activities.

Job Summary

Environmental Specialties is seeking an Administrative Support Specialist that will be responsible for receiving and transferring all incoming telephone calls, performing general office duties to include mailing, copying, scanning, distribution and collection. Will also administratively support other departments as needed, such as Accounting, Service, etc.

Essential Duties & Responsibilities

Key Duties:

• Receive all incoming telephone calls and transfer as required.
• Greet all visitors and make announcements for employees.
• Distribute incoming mail daily
• Scan and attach all invoices for accounting.
• Assist accounting and service departments with billings
• Create and maintain secure spreadsheet of all employees, personal information, home address, and home phone and cell numbers.
• Maintain phone list of all extensions and cell numbers.
• Maintain postage machine postage, service and supplies.
• Distribute faxes as received.
• Perform misc. mass mailings, including UPS shipments.
• Prepare express mail and certified mail as requested.
• Arrange conference room scheduling and create welcome signs for visitors
• Arrange catering as required for company meetings.
• Order flowers as need arises
• Order business cards and stationery
• Maintain inventory of office supplies, paper products, and kitchen and break room supplies including price comparison, coding invoices.
• Scanning multiple folders that contain information to be saved to hard drive or emailed
• Filing Purchase Orders

Qualifications

Preferred Qualifications:

1+ years of front office/receptionist experience.

Preferred candidate will have a college degree

Must be able to operate multi line telephone.

Intermediate computer skills utilizing Microsoft Office products (Word, Excel, Teams, Outlook) required.

Must be able to handle and prioritize multiple projects and meet deadlines.

Excellent telephone and communication skills required.

Strong organizational skills and professionalism required.

#enviro

Physical Demands

Ability to sit & stand in an office environment with some walking and occassional lift and carry of office supplies weighing up to 50lbs.

Work Environment

Office environment with occasional travel to other work sites

Benefits

Bahnson offers high-quality employee benefits that start the 1st day of the month after your start date!

• Health Insurance: 4 plans available to choose from with Rx coverage
• Heath Saving Account (HSA) and Flexible Spending Accounts (FSA) options available
• Dental insurance: 2 plans available to choose from
• Vision insurance
• Company-paid Accidental Death/Dismemberment coverage
• Company-paid Life insurance
• Company-paid Short-Term & Long-Term Disability coverage
• 401(k) Retirement Plan with company match up to the first 6% and immediate vesting

Other Great Benefits:

• Competitive Paid Days Off + Holiday Pay
• Weekly pay with direct deposit
• Employee referral incentives
• Employee Assistance Program (EAP)
• Tuition Reimbursement

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affiantive Action Policy.

Geographic Disclosure

Office is in Raleigh, NC