Receptionist/Administrative Assistant

FEDCO - Fluid Equipment Development Company; Monroe (MI); On-site; USD 19,000 - 25,000; Full time

Job summary

FEDCO - Fluid Equipment Development Company in Monroe, MI is seeking a Receptionist to provide general office support, answer calls, greet visitors, manage mail, and coordinate supplies. The role requires professionalism, discretion, and excellent written and verbal communication.

You will arrange meals for meetings, assist with travel arrangements, photocopying, filing, and petty tasks, and may use a company vehicle for errands.

Qualifications

• High school diploma or GED required.
• 1-year minimum relevant experience and/or training, or equivalent combination of education and experience.
• Proficiency with Microsoft Word and Excel preferred.
• Must have valid driver’s license.

Responsibilities

• Answer incoming calls and direct callers to the appropriate associate.
• Greet visitors and direct them to the correct person.
• Receive, sort and forward incoming mail.
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.).
• Assist in ordering, receiving, stocking and distribution of office supplies.
• Arrange meals for meetings and assist with travel arrangements.

Skills

Attention to detail

Confidentiality

Communication skills

Organizational skills

Independent worker

Initiative

Team player

Flexibility

Attendance

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Position Summary: Provides general office support with a variety of clerical activities and related tasks. Responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. The receptionist is also responsible for arranging meals for meetings and accommodations for FEDCO visitors when called upon.

Essential DUTIES AND RESPONSIBILITIES:

• FEDCO representative and first point of contact for visitors and callers. Must maintain a professional, polished attitude and appearance at all times.
• Answers telephone calls and directs callers to the appropriate associate. Will transfer a caller to an associates’ voice mailbox when the associate is unavailable.
• Greets and directs visitors to the company.
• Will take and retrieve messages for various personnel.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
• Receives, sorts and forwards incoming mail.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• May also assist with other related clerical duties such as photocopying, faxing, filing and collating.
• Assist with maintaining company Bi-Turbo store.
• Coordinates meals for visitors, meetings, etc.
• Assists with travel arrangements.
• Uses personal vehicle or company vehicle to run errands as necessary.
• All other duties as assigned.

Competencies:

• Demonstrates attention to detail.
• Maintains confidentiality.
• Exceptional communication skills – both written and verbal.
• Strong organizational skills.
• Ability to work independently on assigned tasks.
• Takes initiative; motivated self-starter.
• Team Player - gives and welcomes feedback; contributes to building a positive team spirit.
• Flexible to changes in the work environment; able to deal with frequent change, delays, or unexpected events.
• Exceptional attendance.

Qualifications:

• High school diploma or equivalent (GED) required.
• 1-year minimum relevant experience and/or training, or equivalent combination of education and experience.
• Proficiency with Microsoft Office products (Word and Excel) preferred.
• Must have valid driver’s license.

Physical Demands:

• Sit for long periods of time.

FEDCO is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.