Receptionist/Administrative Assistant

Westwood Farms; Gervais (OR); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Receptionist/Administrative Assistant to be the heartbeat of their office. This full-time role involves providing essential administrative support, managing communications, and ensuring a welcoming environment for guests. The ideal candidate will have at least 5 years of administrative experience and a high proficiency in Microsoft Office tools. Join a family-run farm recognized for quality hops and contribute to a team that values service and organization. If you thrive in a dynamic environment and are ready to take the next step in your career, this opportunity is perfect for you.

Benefits

Health Insurance

Vision Insurance

Dental Insurance

Retirement Plan

Paid Time Off

Paid Holidays

Qualifications

• Minimum of 5 years of administrative experience required.
• High proficiency in Microsoft Office Suite is essential.

Responsibilities

• Manage calls, emails, and incoming mail efficiently.
• Provide administrative support for meetings and events.

Skills

Time Management

Organizational Skills

Attention to Detail

Confidentiality

Education

High School Diploma

Associate's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

1 week ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Westwood Farms

Leader in Luxury Consumer Packaged Goods and Hospitality

Do you thrive in a team-oriented office environment? If you bring a service-first mindset to your work, we’d love to hear from you—this could be the opportunity you’ve been waiting for!

Westwood Farms, a family-run farm recognized for cultivating quality hops in the Willamette Valley, has a new position open for an experienced Receptionist/Administrative Assistant. This full-time position works on-site at our office located eight miles north of Salem and 45 minutes south of Portland.

As our Receptionist/Administrative Assistant, you’ll be the heartbeat of our office.

Reporting directly to the General Manager, you’ll play a key role in keeping daily operations running smoothly by providing proactive administrative, clerical, and front-office support. You will be the first point of contact for guests and visitors and will support internal teams with scheduling, communication, and record-keeping. This position is vital to maintaining a well-organized, efficient, and welcoming work environment.

1. Manage incoming calls, take messages, and provide basic information to callers.
2. Pick-up, sort, and distribute incoming mail and packages and prepare and drop off outgoing mail and shipments.
3. Arrange travel, lodging, and seminar registration for staff upon request.
4. Provide administrative support including the creation of documents, presentations, and other reports.
5. Assist in preparing for meetings, including sending invitations, gathering materials, and preparing agendas.
6. Make reservations and/or arrange catering services for meetings and events.
7. Assist with financial tasks such as processing invoices, expense reports, purchase orders, account reconciliation, and budget tracking.
8. Purchase office, janitorial, and computer supplies as needed.
9. Schedule minor repairs and coordinate cleaning services for the office.

This position requires a minimum of 5 years of administrative experience and a high level of skill using Outlook, Word, Excel, and PowerPoint. Excellent time management and organizational skills are essential. Attention to detail, accuracy, and the ability to handle confidential information with discretion and professionalism is required. This position must be able to successfully pass a background check and drug test if selected.

The Receptionist/Administrative Assistant position has a starting wage of $26 per hour and is eligible for benefits including health, vision, and dental insurance, a retirement plan, along with paid time off and paid holidays.

If you are looking for the next step in your career, join our team and help us make great things happen. Please send your resume to: [e-mail] Cascade Employers is assisting with this recruitment. This position is open until filled.

To be considered for the initial review, please send your resume by 12:00pm (PST) on Monday, April 28th. Westwood Farms is an equal opportunity employer.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Farming