Receptionist/Administrative Assistant

Jimmy Jazz; Conshohocken (Montgomery County); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Full-Time Employment

Medical benefits

Dental benefits

Vision benefits

Vacation/Paid Time Off

401(k)

Family owned and operated for over 40+

Job summary

Conicelli is seeking a Receptionist/Administrative Assistant to serve as the welcoming face and central hub of our office. You will create a positive first impression for visitors and callers, ensuring smooth daily operations.

You will greet visitors, manage calls, perform data entry, maintain an organized reception area, and assist with office administration while delivering excellent customer service.

Qualifications

• Possesses strong customer service skills and a proactive approach.
• Excellent verbal and written communication abilities.
• Accurate and detail-oriented data entry capabilities.

Responsibilities

• Greets and welcomes all visitors with a professional demeanor and direct them appropriately.
• Manages all incoming calls, directing them to the correct department with strong phone etiquette.
• Performs accurate and timely data entry for various records.
• Maintains an organized reception area and common office spaces.
• Assists with office administration tasks to support daily operations.
• Communicates effectively with internal staff, clients, and vendors.
• Develops and implements efficient organizational skills to manage multiple tasks and deadlines.
• Delivers high-quality customer service to resolve inquiries and provide assistance.

Skills

Customer service

Phone etiquette

Data entry

Office administration

Organizational skills

Microsoft Office

Communication skills

Education

High school diploma

Tools

Microsoft Office Suite

Job description

• Job Category Sales, Customer Service, Administrative
• Employee Type Full Time
• Required Degree High school
• Manage Others No

Contact information

Description

About This Job

As our Receptionist/Administrative Assistant, you serve as the welcoming face and central hub of our office. You create a positive first impression for all visitors and callers, ensuring a smooth and efficient daily operation. This role is crucial for maintaining an organized environment and providing essential administrative support that empowers our team to focus on their core objectives. You connect people, manage information, and contribute directly to our professional and productive atmosphere.

Job Duties and Responsibilities

• Greets and welcomes all visitors with a professional and friendly demeanor, directing them appropriately and ensuring a positive experience.
• Manages all incoming calls, screening and directing them to the correct department or individual, while maintaining exceptional phone etiquette.
• Performs accurate and timely data entry for various records.
• Maintains an organized and tidy reception area and common office spaces, reflecting a professional environment.
• Assists with office administration tasks.
• Communicates effectively with internal staff, clients, and vendors, facilitating clear and concise information exchange.
• Develops and implements efficient organizational skills to manage multiple tasks, prioritize workloads, and meet deadlines.
• Delivers consistent and high-quality customer service to resolving inquiries and providing assistance.

Required Qualifications

Education

• Possesses a high school diploma or equivalent.

Experience

• Holds at least one year of experience in a receptionist, administrative assistant, or similar customer-facing role.

Knowledge/Skills

• Demonstrates strong customer service skills, with a proactive and helpful approach.
• Exhibits excellent communication skills, both verbal and written, for clear and professional interactions.
• Applies proficient data entry abilities with a high degree of accuracy and attention to detail.
• Understands and executes effective office administration practices, ensuring smooth daily operations.
• Utilizes superior organizational skills to manage time, tasks, and resources efficiently.
• Practices impeccable phone etiquette, representing the company professionally in all telephone communications.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Preferred Qualifications

• Possesses experience with multi-line phone systems.
• Familiar with office management software.

Physical Requirements/Work Conditions

• Works primarily in an office environment.
• Requires the ability to sit or stand for extended periods.
• Involves frequent use of a computer and phone.
• Lifts and carries up to 15 pounds occasionally.

Conicelli provides a positive, professional work environment. Our team members enjoy many benefits including:

• Full-Time Employment
• Medical, Dental and Vision
• Vacation/Paid Time Off
• 401(k)
• Family owned and operated for over 40 years!
• We are an Equal Opportunity Employer. All applicants must be able to pass pre-employment testing including background checks and drug testing

We are an Equal Opportunity Employer. All applicants must be able to pass pre-employment testing including background checks and drug testing