Receptionist

RCA - Recovery Centers of America Management Company; Westminster (MA); On-site; USD 20,000 - 29,000; Full time

Job summary

RCA - Recovery Centers of America Management Company is seeking a receptionist at Westminster Outpatient to deliver friendly, efficient customer service and create a welcoming atmosphere for guests and residents. The role focuses on retaining and attracting customers while performing standard office tasks.

The position requires arranging calls, greeting visitors, handling mail, and supporting facility operations, with attention to confidentiality under HIPAA and strong communication skills.

Qualifications

• High School Diploma required.
• Prior experience working with the public required.
• Knowledge of Microsoft Office.
• Knowledge of switch board operation.
• Clerical and customer service skills.
• Excellent writing and communication skills.
• Ability to multi-task.
• Adhere to strict confidentiality with focus on sensitive material, HIPAA.
• Listening, understanding, responding to diverse callers and visitors; independent judgment to plan and organize workload.
• Customer service interactions promote positive relations and company image.

Responsibilities

• Answering incoming phone calls to facility.
• Directs calls to the appropriate individual.
• Greets guests, new clients, and residents with warmth and passion.
• Assists in handling of incoming and outgoing mail.
• Filing.
• Ordering supplies.
• Handling all maintenance orders for the facility.

Skills

Microsoft Office

Switchboard operation

Clerical skills

Communication skills

Customer service skills

Multi-tasking

Integrity

HIPAA confidentiality

Attention to detail

Education

High School Diploma

Job description

Location

RCA at Westminster Outpatient

Status

Full-time

Job Description

Pay:$18/hour

Days:Monday - Friday

Hours: 8:00a.m. - 4:30 p.m.

Position Overview:

As a receptionist, you will deliver friendly, efficient customer service and to create a warm and welcoming atmosphere for all our guests and residents with the key aim of retaining and attracting new customers.

Specific Responsibilities:

• Answering incoming phone calls to facility
• Directs calls to the appropriate individual
• Greets guests, new clients, and residents with warmth and passion
• Assists in handling of incoming and outgoing mail
• Filing
• Ordering supplies
• Handling all maintenance orders for the facility

Minimum Qualifications:

• High School Diploma
• Prior experience working with the public required
• Knowledge of Microsoft Office
• Knowledge of switch board operation
• Clerical and customer service skills
• Excellent writing and communication skills
• Ability to multi-task
• Adhere to strict confidentiality with focus on sensitive material, HIPAA
• Listening, understanding, responding: Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.
• Customer Service: Interacts with fellow co-workers, all employees in the facility, physicians, visitors, and all other customers in a manner that encourages harmonious working relationships, enhances the image and reputation of the facility and promotes positive customer relations.
• Initiative: Does more than is required or expected in the job; does things that no one has requested that will improve or enhance products and services. Has a commitment to professional and personal growth through development of skills and knowledge, as well as improvement in the facility's performance.
• Integrity: Uphold personal and professional ethics and values, taking into account the values of the organization and respecting the culture, beliefs and abilities of individuals.
• Personal Effectiveness/Credibility: Ability to promise and deliver results, build effective relationships and establish a reliable track record.

Work Environment:This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The noise level in the work environment is usually moderate.

Physical Demands: While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.

#CORP

Work Days

Monday-Friday

Work Shift

1st

Shift Hours

8a-430p, Variable

Pay Range

$18.00 - $18.00

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.

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