Receptionist

Applied Medical; United States; Remote; USD 28.000 - 38.000; Vollzeit

Benefits dieser Stelle

27 paid vacation days

Hybrid work options

Commuting allowance

Training & development

Pension scheme

Health insurance contribution

Zusammenfassung

Applied Medical, based at the European head office in Amersfoort, seeks a Receptionist / Office Manager for a full-time role (7:30–16:00). The position blends front-desk reception with light office management in a dynamic, international environment.

You will welcome visitors, handle inquiries in Dutch and English, manage calendars, and support general administrative tasks. This on-site role offers hybrid options and growth opportunities.

Qualifikationen

• MBO or vocational education degree.
• At least 2 years of relevant experience.
• Excellent Dutch and English communication, both written and spoken.

Aufgaben

• Reception (70%): Welcome and assist visitors; notify team members of guest arrival.
• Answer telephone; take, deliver messages and forward calls internally.
• Manage reception email folder (Outlook/calendar).
• Handle daily mail, documents, deliveries and couriers; process invoices for mailing.
• Office management (30%): Maintain meeting room supplies; organize stock; manage access badges.

Kenntnisse

Communication skills

Customer service

Proactive and initiative

Discretion and diplomacy

Dutch & English proficiency

Ausbildung

MBO / vocational education degree

Tools

MS Office

Outlook

Jobbeschreibung

Locations: Amersfoort, Netherlands

Categories: Event & Hospitality

Req ID: 15055

We are looking for a proactive and responsible Receptionist / Office Manager who likes to have diverse responsibilities. You will handle visitors, deal with inquiries, both on the phone and face-to-face, and handle general administrative and office support tasks. Being welcoming and full of initiative, you make sure that our team members, (international) guests and suppliers are adequately helped.

The Receptionist is based in our European Head office in Amersfoort. The Receptionist reports to the Hospitality Manager. This is a full-time position with working hours between 7:30-16:00.

Within Applied Medical the title of this position is Receptionist

Key Responsibilities

Reception (70%)

• Welcome and assist visitors and notify team members of guest arrival
• Answer telephone, take, deliver messages and forward calls internally
• Manage reception email folder (outlook/ calendar)
• Receive and sort daily mail/documents/deliveries/couriers
• Prepare daily batch of invoices in order to send them by priority mailOffice management (30%)

Office management (30%)

• Maintain supplies in meeting rooms
• Order, organize and maintain stock of office supplies
• Manage access badges according to the access control procedure

What you bring

• MBO / vocational education degree
• At least 2 years of relevant experience in a similar position
• Knowledge of administrative and office procedures as well as customer service practices
• Proactive and helpful attitude and able to think of solutions independently
• Like to take responsibility and think yourself about the actions/follow-up that are needed
• Knowledge of MS Office and Windows-based computer applications
• Professional appearance and able to act with discretion and diplomacy
• Excellent oral and written communication skills in both Dutch and English
• Fulltime availability (5 days per week, 7:30-16:00)

What we offer

• An international working environment, fueled by respect and a healthy work-life balance tailored to the business and team member’s needs
• 27 paid vacation days (based on fulltime contract) with option to purchase five additional days
• This is mainly an on-site role with hybrid options
• Commuting allowance of €0,25/km or full coverage of public transportation costs
• A wide variety of internal trainings and development possibilities and a tuition program for external trainings
• The opportunity to pro-actively work on your vitality and fitness
• State-of-the-art facilities, including green areas, in-house restaurant and gym
• Additional benefits, such as:
• Attractive pension scheme (your contribution at 4%, ours at 12%)
• €50 net monthly health insurance contribution
• Two (paid) days per year dedicated to volunteering activities
• Several fun company events and meaningful initiatives organized throughout the year

At Applied Medical, we are committed to make a meaningful, positive difference, each and every day. Within our European headquarters in Amersfoort (NL), we develop, manufacture and support the implementation of our advanced medical devices across Europe and the MENA region. Applied’s team members enjoy working in an environmentally friendly and international environment, in which people of diverse backgrounds are valued, challenged, and acknowledged. We support our team members by giving them opportunities of ongoing learning and education, possibilities to take part in community volunteering activities and a variety of onsite exercise classes and health activities.

If you are passionate about working in an organization that allows you to make decisions based upon what is right for the patient, customer, community and environment, Applied Medical is the place for you.

If you have any questions, feel free to contact us via [e-mail] or [phone].