Receptionist

Genesee Lake School; Town of Oconomowoc (WI); On-site; USD 19,000 - 28,000; Full time

Job summary

Genesee Lake School is seeking a friendly Receptionist to welcome visitors, answer calls, and support daily office operations. You will manage mail delivery, maintain supplies, and assist with meetings, while upholding confidentiality and professionalism in a fast-paced environment.

The role requires a high school diploma or equivalent and 1–2 years of receptionist or administrative experience. A valid driver’s license and basic software skills are important for success.

Qualifications

• High school diploma or equivalent required.
• 1–2 years receptionist or admin experience preferred.
• Valid driver's license with acceptable driving record.
• Proficient with basic software and office equipment.

Responsibilities

• Greet visitors and monitor lobby to direct them to staff.
• Answer and route calls via multi-line phone system.
• Assist with mail, packages, and office deliveries.
• Maintain front desk and breakroom cleanliness.
• Manage office supplies and vendor coordination.
• Support meetings with materials and setup.
• Provide basic equipment support and IS coordination when needed.
• Keep contact lists and extensions up to date.
• Handle confidential information with care.

Skills

Attention to detail

Organizational skills

Communication

Interpersonal skills

Multitasking

Dependability

Punctuality

Confidentiality

Education

High school diploma or equivalent

Tools

Email

Word processing

Spreadsheets

Multi-line phone system

Job description

**Overview**## Be the First Friendly Face of MyPath! Are you organized, detail-oriented, and passionate about creating a welcoming experience for others? MyPath Support Services is looking for a professional and dependable **Receptionist** to help keep our office running smoothly and ensure every visitor and caller receives a positive first impression. MyPath Support Services (MSS) provides centralized support and administrative services that help MyPath’s family of health and human services organizations operate effectively and deliver on their mission of transforming lives. As our Receptionist, you’ll play an important role in supporting daily operations by welcoming guests, managing incoming calls, coordinating mail and office supplies, and providing administrative assistance to our team. If you enjoy helping others, staying organized, and balancing a variety of responsibilities throughout the day, we’d love to hear from you! ## What You’ll Do* **Welcome and assist visitors:** Greet guests warmly, monitor the front entrance and lobby, and ensure visitors are directed to the appropriate staff members.* **Manage incoming calls:** Answer and route phone calls professionally, ensuring callers receive timely and helpful assistance.* **Support daily office operations:** Assist with filing, copying, scanning, data entry, document preparation, and other administrative tasks.* **Coordinate mail and deliveries:** Receive, sort, and distribute incoming mail and packages, including UPS, FedEx, and Certified Mail. Prepare outgoing shipments and ensure time-sensitive correspondence reaches the appropriate departments.* **Coordinate local mail delivery:** Travel to the Dousman Post Office and Genesee Lake School as needed to support mail pickup, delivery, and distribution.* **Keep shared spaces welcoming:** Maintain an organized front desk, lobby, and breakroom, including light housekeeping, restocking supplies, and assisting with dishwasher duties.* **Manage office supplies:** Monitor inventory, order and restock supplies, coordinate with vendors, and oversee postage machine supplies and service needs.* **Assist with meetings and office coordination:** Reserve meeting spaces, prepare basic meeting materials, create weekly conference room signage, notify attendees, and support special projects.* **Provide basic equipment support:** Monitor copier and printer supplies, address minor issues when appropriate, and coordinate with Information Systems (IS) or vendors when additional support is needed.* **Maintain office information:** Keep employee contact lists and phone extensions accurate and up to date.* **Contribute to a positive workplace:** Demonstrate professionalism, respect, collaboration, sound judgment, and a commitment to confidentiality and workplace safety.* Other duties may be assigned as needed. ## What We’re Looking For* High school diploma or equivalent.* One to two years of receptionist, customer service, or administrative support experience preferred.* Valid driver's license and an acceptable driving record.* Familiarity with email, word processing, spreadsheets, and multi-line phone systems, with a willingness to learn additional technology.* Strong attention to detail and organizational skills.* Excellent communication and interpersonal skills, with the ability to interact professionally with visitors, callers, and colleagues.* Ability to exercise sound judgment, make timely decisions, and solve problems effectively.* Dependability, punctuality, and the ability to work independently with minimal supervision.* Ability to manage multiple tasks in a fast-paced, changing office environment.* Commitment to handling sensitive information appropriately and maintaining confidentiality. ## Work Environment and Physical RequirementsThis position works in a fast-paced office environment and involves a combination of administrative tasks, visitor interaction, and light housekeeping. Responsibilities may require sitting, standing, walking, bending, reaching, and lifting office supplies or packages.Candidates must be able to lift 10–25 pounds regularly and up to 40 pounds occasionally, sit for up to two hours, and travel locally as needed to perform job responsibilities.