Receptionist

Huntsman; Town Center (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Huntsman is seeking an Administrative Assistant to provide comprehensive support to assigned leaders and teams. You will manage information, coordinate processes, and ensure smooth day-to-day activities across the organization.

The role involves operating SharePoint and other databases, processing purchase requisitions, coordinating travel, meetings, and site operations, while maintaining compliance data and records.

Qualifications

• Strong proficiency in MS Office, email, and internet apps.
• Excellent organizational, communication, and multitasking abilities.
• Ability to adapt to shifting priorities and manage several tasks.
• Clear verbal and written communication; professional demeanor.
• Customer focus and proactive relationship building.

Responsibilities

• Provide comprehensive admin support to leaders and teams.
• Coordinate processes and manage information across the organization.
• Create and process purchase requisitions and goods receipts.
• Coordinate with Procurement, AP, and other support teams for purchases and invoices.
• Schedule meetings, conference rooms, and travel for staff and visitors.
• Maintain office equipment, mail, supplies, and facility coordination.
• Maintain procedural documents, safety records, logs, and SDS data.
• Participate in required company training and backup for other staff.
• Assist with special projects and EHS initiatives as defined by policy.

Skills

Microsoft Office

Organizational skills

Communication

Multitasking

Adaptability

Customer focus

Problem solving

Resource management

Education

High school diploma or equivalent

Tools

SAP

Ariba

Helios

SharePoint

Lotus Notes

Job description

Job Description

Administrative Assistant

Job Scope

Provide comprehensive administrative support to assigned leaders, teams, and functional groups. This role contributes to efficient operations by coordinating processes, managing information, supporting internal customers, and ensuring smooth day-to-day administrative activities across the organization.

In summary, as the Administrative Assistant, you will:

• Prepare, maintain, and organize correspondence, reports, presentations, procedures, and electronic or physical files.


• Manage and update departmental databases, shared sites, and information repositories (e.g., SharePoint, directory lists, procedural documents).


• Create and process purchase requisitions and goods receipts.


• Coordinate with Procurement, Accounts Payable, and other support functions to ensure timely processing of purchases, invoices, and related transactions.


• Coordinate meetings, conference rooms, workshops, and travel arrangements for staff and visitors.


• Support site operations such as managing office equipment (copiers/printers), mail distribution, supply stocking, and general facility coordination.


• Assist with maintaining procedural documents, safety records, contractor hours, and required organizational logs.


• Upload and maintain SDS information and other compliance-related data, as needed.


• Participate in and complete required company training.


• Provide backup support to other administrative staff when needed.


• Assist with special projects and organizational initiatives.


• Support Environmental, Health, and Safety (EHS) activities as defined by company standards.


• Follow instructions and perform other duties as may be assigned by supervisor.


• Support company goals and collaborate effectively with colleagues and stakeholders.


• Maintain a high level of professionalism, confidentiality, and service orientation.


• Participate in and complete company-required training programs.


• Participate in Environmental, Health, & Safety initiatives as set forth by the company.

Qualifications

You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.

The candidate must have an unrestricted right to work for Huntsman in the United States.

Minimum Qualifications

• High school diploma or equivalent required.


• One year of relevant experience may be substituted for one year of formal education.

Skills and knowledge

• High proficiency in Microsoft Office Suite, email, and general internet applications.


• Strong organizational, communication, and multitasking abilities.


• Ability to adapt to changing priorities and manage multiple assignments.


• Effective verbal and written communication.


• Flexibility and adaptability in a dynamic work environment.


• Customer focus and relationship building.


• Strong initiative, judgment, and problem-solving.


• Ability to manage resources efficiently and deliver accurate, timely results.

Preferred Qualifications

• Prior experience supporting technical, R&D, engineering, or shared-services environments is desirable.


• Experience with enterprise systems such as SAP, Ariba, Helios, or similar platforms (Plant Maintenance module desirable).


• Experience using databases, collaboration tools, or content-management systems (e.g., Lotus Notes, SharePoint) strongly preferred.

Huntsman is proud to promote equal opportunity in the workplace All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, national origin, disability, age, or any other protected characteristic.

All unsolicited resumes presented by recruitment agencies are treated as pro bono information or service and will not be compensated.