Administrative Manager

University of Utah; Salt Lake City (UT); On-site; USD 32,000 - 38,000; Full time

Job summary

University of Utah is seeking an Administrative Manager to oversee general office operations, coordinating daily activities, facilities, and vendor relationships, while supporting executives and management on logistics and culture initiatives. The role involves face-of-the-office duties, meeting scheduling, budget handling, and potential accounting support.

A bachelor's degree (or equivalent) plus extensive related experience is required, with a possible progression to senior office

Qualifications

• Requires bachelor's (or equivalency) + 8 years or master's (or equivalency) + 6 years of directly related work experience.
• Equivalency statement: 1 year of higher education can be substituted for 1 year of directly related work experience.
• Department may hire employee at one of the following job levels: Office Administrator, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.

Responsibilities

• Oversee general office operations as described.
• Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
• Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
• Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
• Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
• Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
• May be responsible for managing office budget and contract/price negotiations with vendors.
• May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
• Recognized as subject matter expert and advanced individual contributor professional.
• Requires specialized skill set.
• Conducts highly complex work, unsupervised and with extensive latitude for independent judgment.
• Advanced-Level position in the General Professional track.

Skills

Office administration

Budget management

Vendor negotiations

Education

Bachelor's degree + 8 years or Master's degree + 6 years

Job description

Administrative Manager

Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve –which includes Idaho, Montana, Nevada, Utah, and Wyoming – with impact worldwide.

In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute's mission and this position.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Job Levels and Pay Rates

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions. Recognized as subject matter expert and advanced individual contributor professional. Requires specialized skill set. Conducts highly complex work, unsupervised and with extensive latitude for independent judgment. Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience. This is an Advanced-Level position in the General Professional track.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels: Office Administrator, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.

• Requisition Number: PRN46600B
• Full Time or Part Time?: Full Time
• Work Schedule Summary:
• Department: 01214 - HCI Research Admin Dept
• Location: Campus
• Pay Rate Range: 32000 - 37500
• Close Date: 11/30/2026
• Open Until Filled: