Receptionist

Mosaic Management; Sunny Hills, Fullerton (CA, CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Employee Assistance Program

401(k)

Life Insurance

Paid Time Off

Job summary

Mosaic Management is seeking a friendly, professional Receptionist to manage front desk operations, greet residents and visitors, and support clerical tasks. The role requires strong communication, organization, and the ability to multi-task in a fast-paced environment.

Responsibilities include answering calls, maintaining a tidy lobby, coordinating sign-ins, and assisting with payroll support and service requests. This on-site position offers comprehensive benefits and a stable work environment.

Qualifications

• Strong verbal and written communication with a welcoming demeanor.
• Proficiency in Microsoft Office and basic computer systems.
• Ability to multi-task in a fast-paced environment.
• Knowledge of office equipment and call management systems preferred.
• Excellent organizational and time management skills.

Responsibilities

• Provide front desk and visitor support with a warm welcome.
• Maintain coverage of front desk and arrange coverage as needed.
• Answer, screen, and direct calls with prompt messaging.
• Greet visitors and ensure sign-in/out procedures.
• Maintain clean, organized reception and lobby area.
• Provide clerical support: filing, copying, mailing, payroll support.
• Maintain office supply inventory and coordinate orders.
• Assist with resident call systems, service requests, and scheduling.

Skills

Verbal & written communication

Warm demeanor

Organizational skills

Time management

Multi-tasking

Tools

Microsoft Office

Call management systems

Office equipment knowledge

Job description

Receptionist

We are committed to fostering a supportive, collaborative community where team members bring professionalism, compassion, and integrity to every interaction.

Key Responsibilities

• Front Desk & Visitor Support
• Provide a warm, professional welcome to all residents, families, visitors, and partners.
• Maintain continuous coverage of the front desk during assigned times and arrange coverage as needed.
• Answer, screen, and direct incoming calls while ensuring prompt, accurate messaging.
• Greet and assist visitors, ensuring compliance with sign-in/out procedures.
• Maintain a clean, organized, and professional reception and lobby area.
• Administrative & Clerical Support
• Complete clerical tasks, including filing, copying, mailing, and payroll support.
• Maintain office supply inventory and coordinate ordering to ensure availability.
• Assist with resident call systems, service requests, and appointment scheduling.

Qualifications & Skills

• Strong verbal and written communication skills with a warm, welcoming demeanor.
• Proficiency in Microsoft Office and basic computer systems.
• Ability to multi-task in a fast-paced environment.
• Knowledge of office equipment and call management systems preferred.
• Excellent organizational and time management skills.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Employee Assistance Program
• 401(k)
• Life Insurance
• Paid Time Off