Receptionist

California Rural Legal Assistance Inc; Stockton (CA); On-site; USD 29,000 - 35,000; Full time

Job summary

California Rural Legal Assistance, Inc. (CRLA) is seeking a Receptionist for our Stockton office on-site. This temporary 6-month position supports day-to-day office operations, answers inquiries, and coordinates withLegal staff.

The ideal candidate has 1–3 years of receptionist experience, strong typing, and proficiency with Microsoft Office and Windows. Bilingual English/Spanish is preferred. Responsibilities include greeting visitors, handling calls, maintaining files, and assisting with

Qualifications

• 1–3 years of legal receptionist experience or equivalent.
• Accurate typing at 40 wpm.
• Proficient with Microsoft Windows and Microsoft Office Suite.
• Experience with case management systems is a plus.
• Bilingual English/Spanish preferred.

Responsibilities

• Greet clients in a welcoming, calm manner.
• Answer phones and route inquiries to the appropriate person.
• Perform secretarial duties and maintain filing systems and calendars.
• Assist with typing, reviewing, and organizing legal documents.
• Input case and project information into the case management system.
• Provide translation/interpretation support when needed.
• Maintain records and assist with library duties.

Skills

Reception experience

Typing 40 wpm

MS Windows proficiency

Microsoft Office Suite

Bilingual English/Spanish

Tools

CRLA Case Management System

Office equipment (copiers, fax, scanners)

Job description

Job Details

• Job Location: Stockton Office - Stockton, CA 95202
• Position Type: Full Time
• Salary Range: $21.03 - $25.64 Hourly
• Position: Receptionist (Temporary 6 months)
• Experience: 1 + years of experience as a receptionist or equivalent experience providing administrative support
• Application Deadline: Open until filled
• Location: On-site, in person - Stockton Office
• Other: FLSA Non-Exempt, Union Position, Full-time

WHO WE ARE:

California Rural Legal Assistance, Inc. (CRLA) is an anti-poverty law firm that dismantles unjust systems through community lawyering in California’s historically rural areas. We work with people priced out of private legal representation so they can uphold civil rights in housing, employment, health, and public education. Through our 17 Rural Justice Centers, communities can access a broad range of legal tools, including direct legal services, place-based advocacy to expand equity in civic institutions, and specialized litigation to advance civil rights.

Duties and Responsibilities

• Greets clients and prospective clients who come to the office with a positive, calm, and supportive demeanor.
• Answers phones, responds to inquiries in person and over the phone from the public and clients. Transfers calls to the appropriate person in a busy law firm.
• Refers callers and visitors to appropriate community resources and servises Performs various responsible secretarial duties such as setting up and/or maintaining filing systems and appointment calendars, answering inquiries over the phone or in person, and managing secretarial and administrative details with minimum direction.
• Assists Legal Secretary to type, review, and ensure all legal documents/enclosures are in proper processing order and that correspondence is grammatically correct.
• Independently composes outgoing correspondence cover sheets to send client correspondence or copies to third parties.
• Files documents with the court and stay updated with changes in local court rules and procedural requirements for litigation.
• Assists legal staff and Legal Secretary to maintain records relating to legal matters in process and ensure that legal requirements and deadlines are met.
• Operates a variety of office machines.
• Assists attorneys or legal staff with translating and interpreting for non-English speaking clients in attorney-client interviews and correspondence when requested.
• Accurately input case and project information into Case Management System, including time records, calendaring, and other information as directed.
• Maintains referral sheets and updates informational material.
• Provides support to the Administrative Legal Secretary as needed.
• Assists with library maintenance.
• Performs other normal law office duties as assigned.

Qualifications

• At least one (1-3) year of legal receptionist experience or equivalent.
• Accurately type 40 w.p.m.
• Knowledge of computer software, including, but not limited to, Microsoft Windows.
• Microsoft Office Suite, Table of Authorities, Internet & email skills.
• Ability to learn data entry and correctly enter information into CRLA’s case management system.
• Knowledge of or ability to learn and obtain proficiency in all office equipment functions such as copiers, fax, and scanners.
• Ability to work collaboratively with all CRLA staff, clients, and community organizations.
• Ability to maintain client confidentiality at all times.

Preferred Education and Experience

• Experience working with low-income families and communities.
• Experience in a non-profit legal services environment.
• Prior experience in legal services.
• Bilingual (English & Spanish) required.

This job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

COMPENSATION & BENEFITS

We offer a diverse, family-friendly environment and compensation based on competitive public interest salaries; generous benefits package which includes 100% employer-covered medical, dental, vision, life, and short & long-term disability insurance for employees and up to 50% for dependents coverage; and 401K retirement plan with CRLA contribution effective immediately. Generous paid leave policy which includes; 15 days of sick leave, 15 holidays each year, and vacation (accrue 15 days for the first year of service and 20 days after one year of service at CRLA). This is a union position (Legal Service Workers for Rural California "LSWRC" ), and the estimated starting hourly range for this position is $21.03 - 25.64 (placement in the range is primarily determined by years of related experience). The employee may qualify for a multilingual differential pay of $70 for oral and $50 for written, on a pay period basis.

CRLA requires that all employees are Fully Vaccinated, defined as a CDC-approved COVID vaccination and one booster shot. This offer is contingent on meeting this requirement. The complete vaccination policy, including the process for reasonable allowable accommodations, is available for your review upon request.

California Rural Legal Assistance thrives on our diversity, and we are proud to be an equal-opportunity employer. We are committed to building a culturally diverse workplace and strongly encourage women, persons of color, LGBTQ+ individuals, veterans, persons with disabilities, and persons from other underrepresented groups to apply.