Administrative Legal Secretary

California Rural Legal Assistance; Oxnard (CA); On-site; USD 31,078 - 47,403; Full time

Benefits offered by this job

100% employer-covered medical, dental,

Vision, life, disability insurance

Job summary

California Rural Legal Assistance, Inc. (CRLA) seeks a Legal Secretary for our Oxnard, CA office. This full-time, in-person role supports intake, calendar management, document processing, confidential file handling, and coordination of clerical and litigation staff.

Compensation ranges hourly and reflects union position and benefits. We require 3 years of relevant experience, bilingual English/Spanish, strong written and verbal skills, and proficiency with Windows/Microsoft Office.

Qualifications

• Three (3) years of experience as a Legal Secretary or equivalent administrative support.
• Ability to work independently and collaboratively with staff, clients, and organizations.
• Type 55–60 wpm into the case management system accurately and efficiently.
• Knowledgeable with Windows/Microsoft Office and willingness to learn Legal Server.

Responsibilities

• Maintain duties of the Legal Secretary position.
• Assist with applicant and client intake processes.
• Maintain court and appointment calendars.
• Meet legal deadlines in document processing.
• Maintain/archive confidential client files and arrange disposal.
• Administer petty cash and client trust accounts as needed.
• Coordinate office clerical staff and supervise training.
• Delegate tasks and coordinate litigation support responsibilities.
• Assist in interviewing and selecting clerical staff.
• Disseminate information from statewide ALS meetings.
• Maintain records and generate reports using Legal Server.
• Order and maintain office equipment and supplies.

Skills

Type 55-60 wpm

Bilingual English & Spanish

Excellent written and oral comms

Knowledge of law office management

Independent and collaborative worker

Windows/Microsoft Office proficient

Office equipment familiarity

Tools

Legal Server

Web-based programs

Job description

Job Details
Job Location: Oxnard Office - Oxnard, CA 93030
Position Type: Full Time
Salary Range: $22.56 - $34.41 Hourly
Job Category: Administrative - Legal
Application Deadline: Open until filled
Location: Oxnard (In-Person)
Other: FLSA Non-Exempt, Union Position, Full Time (37.5hrs per week)

California Rural Legal Assistance, Inc. (CRLA) is an anti-poverty law firm dedicated to dismantling unjust systems through community lawyering in California’s historically rural areas. For over five decades, we have partnered with communities priced out of private legal representation to uphold civil rights in housing, employment, health, and public education. Building on a radical legacy rooted in the farmworker movement and the War on Poverty, CRLA continues to fight for the rights and prosperity of rural Californians through bold advocacy, systemic change, and a vision of thriving, empowered communities. CRLA’s community-led legal services activate community power to achieve justice, ensuring our clients and partners have the tools to dismantle poverty, discrimination, and systemic inequities.

Duties and Responsibilities

• Maintains all duties of the Legal Secretary position
• Assist with the new applicant and client intake process
• Maintain the court and appointment calendar
• Assure that legal deadlines are met in the processing of legal documents
• Maintain/archive confidential client files, and arrange for confidential document destruction as directed
• Administer petty cash and clients' trust accounts as needed
• Serve as coordinator of the office, training and coordinating the office clerical staff
• Delegate tasks to other clerical staff, coordinate clerical and litigation support responsibilities
• Assist in the interviewing and selection of clerical staff
• Disseminate information from statewide ALS meetings
• Maintain statistical records as required, creates and produces reports using Legal Server
• Maintain office administrative and personnel files
• Order and maintain office equipment and supplies as needed
• Coordinate building maintenance, process invoices, bills, statements, and check requests as needed
• Assist off-site IT personnel with the local provision of tech support
• Perform other office duties as assigned, including coordinating on‑site safety inspections and handling vendor contracts

Qualifications

• Three (3) years of experience as a Legal Secretary or equivalent experience providing administrative support
• Ability to work independently and collaboratively with all staff, clients, and community organizations
• Type 55-60 wpm, efficiently and correctly into the case management system
• Knowledgeable with Windows/Microsoft Office, Internet and willing to learn Legal Server and web-based programs
• Knowledgeable of office equipment such as copiers, facsimile machines, and scanners
• Ability to maintain client confidentiality of personnel and administrative records
• Excellent written and oral communication skills
• Knowledge of law office management
• Bilingual (English & Spanish)

Preferred Education and Experience

• Experience working with low‑income families and communities
• Experience in a non‑profit legal services environment
• Prior experience in legal services

COMPENSATION & BENEFITS

We offer a diverse, family‑friendly environment and compensation based on competitive public interest salaries; generous benefits package which includes 100% employer‑covered medical, dental, vision, life, and short & long‑term disability insurance for employees and up to 50% for dependents coverage; and 401K retirement plan with CRLA contribution effective immediately.

Generous paid leave policy which includes 15 days of sick leave, 15 holidays each year, and vacation (accrue 15 days for the first year of service and 20 days after one year of service at CRLA). This is a union position (Legal Service Workers for Rural California "LSWRC"), and the estimated starting hourly range for this position is $22.56 - $34.41 (placement in the range is primarily determined by years of related experience).

CRLA requires that all employees are Fully Vaccinated, defined as a CDC‑approved COVID vaccination and one booster shot. This offer is contingent on meeting this requirement. The complete vaccination policy, including the process for reasonable allowable accommodations, is available for your review upon request.

California Rural Legal Assistance thrives on our diversity and we are proud to be an equal‑opportunity employer. We are committed to building a culturally diverse workplace and strongly encourage women, persons of color, LGBTQ+ individuals, veterans, persons with disabilities, and persons from other underrepresented groups to apply.

Job Information

» This job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time, with or without notice. »