Legal Secretary

California Rural Legal Assistance, Inc.; California (MO); Hybrid; USD 31,078 - 47,403; Full time

Benefits offered by this job

100% employer-covered health insurance

Generous paid leave

401K retirement plan with contribution

Job summary

California Rural Legal Assistance, Inc. is looking for a motivated Legal Secretary to support legal operations. The role requires at least one year of experience in legal or administrative support, along with strong organizational skills and the ability to work collaboratively.

The ideal candidate will be bilingual (English & Spanish) and proficient in various software including Microsoft Office Suite. This hybrid position offers competitive hourly salary and generous benefits, including health insurance and paid leave.

Qualifications

• At least one year of legal secretarial experience or equivalent.
• Type 55-60 w.p.m.
• Knowledge of computer software, including Microsoft Office Suite.
• Bilingual (English & Spanish), trilingual preferred.

Responsibilities

• Draft various legal correspondence and documentation.
• Maintain records relating to legal matters.
• Operate office machines and manage administrative details.
• Provide support to legal staff and assist with library maintenance.

Skills

Legal secretarial experience

Typing 55-60 w.p.m.

Knowledge of Microsoft Office Suite

Bilingual (English & Spanish)

Knowledge of case management systems

Education

Experience in non-profit legal services

Tools

Microsoft Windows

WordPerfect

Job description

Position: Legal Secretary Experience: 1+ years as a Legal Secretary or equivalent administrative support Application Deadline: Open until filled Location: Hybrid - Lamont Other: FLSA Non-Exempt, Union Position, Full-Time

Duties And Responsibilities

• Draft various legal correspondence, forms, petitions, pleadings, motions, and discovery and informational material.
• Type, review, and independently compose outgoing correspondence to ensure all legal documents and enclosures are in proper processing order and that correspondence is grammatically correct.
• File documents with the court and stay updated with changes in local court rules and procedural requirements for litigation.
• Maintain records relating to legal matters in process and ensure that legal requirements and deadlines are met.
• Perform various responsible secretarial duties such as setting up and/or maintaining filing systems and appointment calendars, answering inquiries over the phone or in person, and managing secretarial and administrative details with minimum direction.
• Operate a variety of office machines.
• Input case and project information into CMS, including time records, calendaring, and other information as directed.
• Provide support to and work closely with the CEI Administrative Legal Secretary as needed.
• Assist with library maintenance.
• Perform other normal law office duties as assigned.

Qualifications

• At least one year of legal secretarial experience or equivalent.
• Type 55-60 w.p.m.
• Knowledge of computer software, including Microsoft Windows.
• WordPerfect, Microsoft Office Suite, Table of Authorities, Internet & email skills.
• Ability to learn data entry and correctly enter information into CRLA’s case management system.
• Knowledge of or ability to learn and obtain proficiency in all office equipment functions such as copiers, fax, and scanners.
• Ability to work collaboratively with all CRLA staff, clients, and community organizations.
• Ability to maintain client confidentiality at all times.
• Bilingual (English & Spanish) with a strong preference for candidates who are trilingual in an Indigenous Latin American language.

Preferred Education and Experience

• Experience working with low-income families and communities.
• Experience in a non-profit legal services environment.
• Prior experience in legal services.
• Experience working with Indigenous Latin American communities.

Compensation & Benefits

We offer a diverse, family-friendly environment and compensation based on competitive public interest salaries; generous benefits package which includes 100% employer-covered medical, dental, vision, life, and short & long-term disability insurance for employees and up to 50% for dependents coverage; and 401K retirement plan with CRLA contribution effective immediately. Generous paid leave policy which includes 15 days of sick leave, 12 days of wellness day off, 15 holidays each year, and vacation accrue 15 days for the first year of service and 20 days after one year of service at CRLA.

This is a union position (Legal Service Workers for Rural California "LSWRC") and the estimated starting hourly range for this position is $22.56 - $34.41 (placement in the range is primarily determined by years of related experience). The employee may qualify for a multilingual differential pay of $70 for oral and $50 for written, on a pay period basis.

CRLA requires that all employees are Fully Vaccinated, defined as a CDC-approved COVID vaccination and one booster shot. This offer is contingent on meeting this requirement. The complete vaccination policy, including the process for reasonable allowable accommodations, is available for your review upon request.

California Rural Legal Assistance thrives on our diversity and we are proud to be an equal-opportunity employer. We are committed to building a culturally diverse workplace and strongly encourage women, persons of color, LGBTQ+ individuals, veterans, persons with disabilities, and persons from other underrepresented groups to apply.

This job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time, with or without notice.