Receptionist

Opsis Architecture LLP; Portland (OR); Hybrid; USD 25,000 - 33,000; Full time

Job summary

Opsis Architecture LLP in Portland is seeking a Receptionist with 5+ years of experience to be the welcoming face of the studio. You will greet staff and visitors, manage phones, and support staff with general questions in a collaborative, design-focused environment.

This role supports scheduling, travel coordination, event planning, and office operations while maintaining a neat, well-supplied workspace. The team values kindness, approachability, and strong communication.

Qualifications

• Proven experience in reception or front desk roles.
• Strong communication and organizational abilities.
• Ability to manage multiple tasks in a fast-paced studio environment.

Responsibilities

• Greet guests and direct them to the correct contact or meeting room.
• Answer the main phone line and route calls or take messages.
• Assist staff with general studio questions and resources.
• Monitor security cameras and manage doorbell.
• Ensure equipment is checked out and reserved as needed.
• Coordinate travel and accommodations for staff.
• Support event planning and office meetings.
• Maintain a neat, stocked workspace and kitchen.
• Assist with scheduling for internal and external meetings.
• Coordinate presentations and Lunch & Learns.
• Support accounting with ad hoc tasks.
• Manage SharePoint with IT guidance.

Skills

Excel

Smartsheet

Word

PowerPoint

Phone systems

Copy machines

Office equipment

SharePoint

Miro

Tools

SharePoint

Miro

Job description

The Receptionist is the first point of contact for staff and visitors and serves as the face of the studio. This position requires someone with 5+ years of experience. We are looking for someone that is approachable, kind and friendly. Someone that can always be helpful and cordial.

Responsibilities:

• Greet guests and visitors and direct them to the correct point of contact or meeting room
• Answer the main phone line and direct calls to the correct contact or take messages and deliver
• Help staff with general studio questions, such as finding supplies and resources as needed
• Monitor security cameras and manage doorbell
• Ensure equipment (cameras/office car) is accounted for and checked out/reserved properly
• Reserve parking spots for guests as requested
• Ensure issues with the building are communicated to staff and landlord
• Receive travel requests, book travel and accommodation
• Ensure studio is neat, organized, and has adequate supplies and materials
• Lead event planning and coordination
• Set up happy hours, office lunches and monthly office meetings, as needed
• Ensure kitchen is tidy and appropriately stocked (daily and for meetings/events)
• Assist with scheduling and preparing for meetings for internal and external parties
• Support Focus Teams to schedule and coordinate presentations and Lunch & Learns
• Assist accounting department with ad hoc administrative assignments
• Manage SharePoint site with guidance from IT manager

Skills:

• Excel, Smartsheet, Word, and PowerPoint = Intermediate to Expert Level
• SharePoint and Miro = working knowledge
• Expert experience with phones, copy machines, other business equipment

Opsis Design Culture

We aspire to realize buildings that work, inspire and express beauty through construction, composition and form, materiality and craftsmanship with attention to detail. We learn by doing, using all the tools and technologies available to us in this search for the ideas. We share, analyze, discuss, challenge and debate all ideas within the safe, respectful and open environment of the Opsis studio. As a studio we grow and learn from each other through project critique sessions, firm-wide meetings, continuing education sessions, webinars, lunch presentations, and conferences.

Opsis is a signatory to the AIA 2030 Commitment, demonstrating our commitment to tracking the progress of our work towards carbon neutral design by the year 2030. Opsis brings some of the country’s most extensive experience in the design of low-carbon and Net Zero Energy buildings (NZEB), including the first two buildings in Oregon certified as NZEB through the Living Building Challenge and two projects recognized by the AIA COTE Top Ten award.

Our practice embraces social justice in our day-to-day operations and in the built environment, creating a diverse, multicultural and inclusive atmosphere in both our practice and our design work, providing and nurturing a healthy culture of trust within our firm, and fostering a working environment where all employees are joyful, motivated, and connected to our purpose and values. We are a JUST™ Organization and welcome review of our label.

Opsis is proud to offer a location in Portland’s central east side, which boasts a perfect ride score of 100, a walkability rating of 94, and access to a vibrant mix of amenities and businesses that reflect our commitment to local craft, arts, and emerging local enterprises.

The flexibility and convenience of hybrid work are also important to us. We strive to create an ideal mix of in-person and remote work for our teams, with a target of working in the office from Tuesday through Thursday.

All staff at Opsis receive a living wage, complemented by an excellent package of benefits, including paid time off, paid holidays, and comprehensive insurance covering healthcare, vision, dental, life, and disability. For more information, please review our benefits page .

We kindly ask that you do not include a photo of yourself or include personal details such as nationality, age, marital status, etc. when applying.

Opsis Architecture LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.