Receptionist

W. W. Gay Mechanical Contractor, Inc.; Orlando (FL); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

Dental insurance

Job summary

W. W. Gay Mechanical Contractor, Inc. seeks a friendly receptionist to greet clients and visitors and provide directions and information. You will manage phones, screen calls, take messages, and schedule appointments, supporting a busy office environment.

The role involves handling mail and deliveries, basic filing, and general administrative tasks while maintaining professionalism and excellent communication. Flexibility for overtime may be required in an office setting.

Qualifications

• High school diploma or equivalent required.
• Excellent verbal and written communication skills.
• Experience in an office environment preferred.

Responsibilities

• Greet clients, visitors, and guests and direct them to the appropriate location.
• Answer and screen phone calls, take messages, and schedule appointments.
• Receive mail, documents, packages, and deliveries; distribute items.
• Provide administrative and clerical support.
• Perform basic filing and recordkeeping.
• Assist with additional duties as needed.

Skills

Verbal communication

Written communication

Customer service

Education

High school diploma or equivalent

Job description

Benefits

• Health insurance
• Paid time off
• Vision insurance
• Dental insurance

Position Summary

Greet, assist, and provide direction and information to clients, visitors, and other guests of the organization.

Essential Functions

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts them to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Performs administrative and clerical support tasks.
• Performs basic filing and recordkeeping.
• Performs other duties.

Additional Job-Related Duties

• Comply with federal and state law, regulations, and all Company rules.
• Participate in online and in-person training and other educational opportunities to develop knowledge, skills, and abilities.
• Any other job-related activities requested by immediate supervisor.

Education/Experience Requirements

• High school diploma or equivalent required.
• Excellent verbal and written communication skills.

Physical Requirements

• This position requires long hours sitting and using office equipment, including telephones and computers, and may also require some light lifting of files and materials and carrying checks, mail, and other documentation to different departments from time to time.
• The position may also involve some repetitive motions of the hands, wrists, and elbows.

Working Conditions

• This position is normally performed in an office work environment, which does not subject the employee to the elements. The noise level in the work environment is usually moderately quiet.
• This position may require a flexible schedule and periodic overtime.