Receptionist

Omnia Healthcare Group; Niles (IL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Daily Pay

401(k) Match

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

EAP

Employee Discount

Job summary

Citadel Healthcare is seeking a Receptionist to support the Administrator and staff at their facility. The role involves answering calls, greeting visitors, and coordinating referrals with different departments to ensure smooth communication and security.

Responsibilities include mail handling, basic bookkeeping, and inputting patient information as required. Prior receptionist experience is preferred, and a High School diploma or equivalent is required.

Qualifications

• Must have High School diploma or equivalent.
• Prior receptionist experience preferred (1+ year).
• Proficiency with Microsoft Office Suite and basic clerical tasks.

Responsibilities

• Answer phones professionally and route calls as needed.
• Greet employees, residents, and guests courteously and securely.
• Sort and distribute mail and manage messages for staff.
• Assist with referrals and coordinate with departments for visitor access.
• Perform basic bookkeeping, filing, and clerical duties as needed.
• May input patient or admission information into the computer system.

Skills

Microsoft Office Suite

Organizational skills

Education

High School diploma or equivalent

Job description

Citadel At Saint Benedict is seeking a Receptionist to join their team! The Receptionist assists the Administrator and other key personnel in managing the incoming calls and schedules. The Receptionist greets employees, residents, and guests in a timely manner and with great professionalism while maintaining security.

Receptionist Duties and Responsibilities:

• Works closely with Concierge and other departments to ensure communication when there is a visitor in the facility.
• Answers all calls coming into the facility in a professional manner and tone, transferring and routing appropriately.
• Oversees all mail in facility, including sorting and distributing mail.
• Efficiently contacts appropriate staff members with referrals – Plays key role with ensuring all referral related calls get to the right party in the proper amount of time.
• Performs basic bookkeeping, filing, and clerical duties.
• May assist Business Office Manager with accounts payable receipts.
• Welcomes and provides link to online application to job seekers.
• Sends emails and faxes.
• May input admission or patient information into the computer system as required.
• All other duties, as assigned.

Receptionist Skills and Abilities:

• Working knowledge of Microsoft Office Suite.
• Ability to organize, multitask, prioritize and work under pressure.

Receptionist Education and Experience:

• High School diploma or equivalent.
• One or more years of prior work experience handling receptionist responsibilities is preferred.

Physical Requirements:

• Walking, reaching, bending, lifting, extended sitting, grasping, fine hand coordination, pushing and pulling, ability to distinguish smells and temperatures, all with or without the aid of mechanical devices is required.
• Limited potential for exposure to environmental hazards. Understanding and adherence to company safety standards and protocols required.

Citadel Healthcare Full-Time Benefits:

• Daily Pay & Competitive Compensation
• 401(k) with company match
• Medical Insurance
• Dental, Vision, and Disability insurance
• Employee Assistance Program (EAP)
• Employee Discount Program
• Innovative Training Programs
• Opportunity for Growth and Advancement
• Paid Time Off
• And much more!

Why Citadel?

At Citadel, it’s personal. We’re more than a workplace. We’re a community of caregivers, leaders, and changemakers who show up every day with heart and purpose. Whether you’re at the bedside or behind the scenes, your work matters here because every role contributes to someone’s comfort, dignity, and healing. When you join Citadel, you’re not just building a career. You’re becoming part of something bigger.

We’ve been honored as a Certified Great Place to Work for three years in a row and named one of Fortune’s Best Workplaces in Aging Services, but the real reward is the difference we make together. Our people are the heart of our mission, and we invest in you with mentorship, growth opportunities, and a culture that sees you, supports you, and celebrates your impact.

Citadel Healthcare has a long and successful history of providing long and short-term skilled nursing care. At Citadel, we are committed to personalized, integrated care that factors in the total well-being of every guest and their family members, and that does not just meet, but exceeds, their expectations. As part of this empathetic, respectful culture of care, we are dedicated to meeting individual preferences and needs in order to help each guest feel at home and achieve an optimal health outcome- our number one goal.

We don’t offer care for you-we care about your

Citadel Healthcare Facilities are Equal Opportunity Employers and do not discriminate based on any protected right such as race, color, nationality, gender, age, disability or any protected applicable right under the National Labor Relations Act.