Receptionist

Harlem Children's Zone; New York (NY); On-site; USD 40,000 - 45,000; Part time

Benefits offered by this job

Career advancement

Paid sick leave

Employee referral bonus

Physical wellness discounts

Commuter benefits

Job summary

Harlem Children’s Zone in New York is seeking a Receptionist with Administration 35 to join our Administrative team. You will greet staff and visitors, handle calls, manage messages, and perform general clerical duties.

The role requires strong communication and organizational skills, proficiency in Microsoft Office, and the ability to work both independently and as part of a team in a diverse urban setting.

Qualifications

• Bachelor's degree and/or attending college with some experience in data, clerical, and administrative practices and procedures.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Greet and welcome staff and visitors to the building.
• Manage calls promptly and transfer information to the appropriate parties.
• Responsible for tracking phone messages.
• Answer questions and provide general organization-related information to visitors and callers.
• Remain aware of staff movement in and out of the building.
• Perform general administrative duties including, but not limited to, preparing letters and documents, photocopying, mailing, ordering supplies, processing invoices.
• Receive, sort, and disseminate mail.
• Ensure the reception area is always clean and presentable.
• Collaborate with, but not limited to, our safety, afterschool, and athletic departments to help foster a welcoming, organized, and safe environment.
• Perform other duties as assigned.

Skills

Excellent communication

Organizational skills

MS Office proficiency

Team player

Independent worker

Diverse populations awareness

Education

Bachelor's degree / college enrollment

Tools

Microsoft Office

Job description

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission aligned Receptionist with Administration 35.

The Receptionist will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life.

The Receptionist will join our Administration team. The ideal candidate must possess excellent communication and organization skills and understand front desk operations.

For more information, check out Want to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know.

• Bachelor's degree and/or attending college with some experience in data, clerical, and administrative practices and procedures

Who you are

• A commitment to the mission and programs of HCZ
• Excellent oral and written communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to function well as part of a team and work independently
• Comfortable working in various urban settings and with diverse populations

What you’ll do

• Greet and welcome staff and visitors to the building
• Manage calls promptly and transfer information to the appropriate parties
• Responsible for tracking phone messages
• Answer questions and provide general organization-related information to visitors and callers
• Remain aware of staff movement in and out of the building
• Perform general administrative duties including, but not limited to, preparing letters and documents, photocopying, mailing, ordering supplies, processing invoices
• Receive, sort, and disseminate mail
• Ensure the reception area is always clean and presentable
• Collaborate with, but not limited to, our safety, afterschool, and athletic departments to help foster a welcoming, organized, and safe environment
• Perform other duties as assigned

Schedule

• Must be available to work Monday through Friday, 1pm – 9pm

As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive.

Please take a look at our Part-Time benefits below.

Our exceptional Part-Time benefits include:

• Career advancement
• Paid sick leave
• Employee referral bonus
• Physical wellness discounts
• Commuter benefits
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

The hourly rate for this position is $40,000-$45,000 per year. Harlem Children’s Zone is an EOE.