Receptionist

Ohio Living; Macomb Township (MI); On-site; USD 28,000 - 34,000; Full time

Job summary

Ohio Living is seeking a Receptionist to provide friendly desk support at our Macomb Township location. You will answer the multi-line phone system, greet visitors, and handle clerical tasks with a welcoming, professional demeanor.

The role requires a high school diploma, and at least six months of admin/clerical experience, plus fast typing (50 WPM) and proficiency with Windows and Microsoft Office.

Qualifications

• Six months experience in an administrative/clerical position required.
• Experience with a multi-line telephone system required.
• Must be able to type a minimum of 50 words per minute.
• Knowledge of office machines, equipment, and procedures required.
• Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint), and the internet required.

Responsibilities

• Answers the multi-line telephone system and directs calls to proper departments and/or staff.
• Greets visitors, verifies who is entering the building, and maintains the sign-in log.
• Handles emergencies with resident alert alarms, fire alarms, etc.
• Maintains and updates resident directory and emergency contacts.
• Performs mail distribution and updates mail file/list.
• Sells lunch tickets and coordinates with Culinary and Nutritional Services when applicable.
• Inputs charges for beauty shop if applicable; tracks garage space rental.
• Dispatches security if needed and applicable.

Skills

Typing 50 WPM

Customer service

Organization

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Windows OS

Job description

It’s fun to work in a company where people truly BELIEVE in what they’re doing!

Schedule: Monday 4pm-8pm & Saturday and Sunday 2pm-8pm

Our intention is to haveemployees who are passionate about making their personal mission statement come to life each day at work! Be it through providing healing, eradicating loneliness,contributing to efficiencies, streamliningprocesses, beingdependable,sparking creativity or something else,the demonstration ofHOW you do your job is just as important as WHAT you do in your job.

Alongsideour valued employees, we are making a difference throughout the state of Ohio in the lives of those that need healthcareorthoseembracingthe next chapter of their lives.Sustained members of our team demonstrate accountable behavior and share our values of customer service, innovation, integrity, inclusion, financial stewardship, leadership and care.

The Receptionist provides reception desk and clerical support for an assigned location by answering the multi-line telephone system and greeting visitors in a pleasant and welcoming manner.

Essential Activities and Tasks

Operations Management - 50%

• Answers the multi-line telephone system and directs calls to proper departments and/or staff.
• Monitors main entrance, greets visitors, verifies who is entering the building, maintains the sign-in log for visitors, volunteers, and vendors, and then directs them to the appropriate staff member, department, office, or resident room.
• Calmly handles all emergencies with resident alert alarms, fire alarms, etc.
• Maintains and updates resident directory, emergency phone contacts, department extensions, key personnel, etc. on a daily basis.
• Receives, sorts, and distributes mail as directed. Updates resident mail card file/list for forwarding purposes.

Customer Relations and Service Delivery - 30%

• Interfaces directly with the public greeting and directing visitors in a pleasant and professional manner.
• Listens and responds to the needs of residents and staff members.

Administration and Reporting - 20%

• Assists with administrative duties as directed, including typing, filing, copying, etc.
• Completes the Daily Huddle information for the location.
• Completes the Channel 2 broadcast information, if applicable.
• Completes the gift shop inventory and cash flow, if applicable.
• Schedules the chapel and sets up the room as needed, if applicable.
• Maintains files of the business office, if applicable.
• Sells lunch tickets coordinating additional guests with the Culinary and Nutritional Services Department, if applicable.
• Inputs beauty shop charges, if applicable.
• Tracks garage space rental, if applicable.
• Dispatches security, if needed and applicable.

All other duties as assigned.

Qualifications

Education

• High school diploma or equivalent required.

Experience

• Six months experience in an administrative/clerical position required.
• Experience with a multi-line telephone system required.
• Must be able to type a minimum of 50 words per minute.
• Knowledge of office machines, equipment, and procedures required.
• Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint), and the internet required.

Other Requirements

• Must be able to read, write, speak, and understand the English language.

Working Conditions and Special Requirements

• Sitting - Up to 8 hours/day
• Standing - Up to 2 hours/day
• Walking - Up to 2 hours/day
• Lifting, transferring, pushing or pulling residents/patients or equipment/supplies - Up to 25 pounds
• Work weekends, evenings, and holidays - Required as scheduled
• Subject to residents/patients with various disease processes - Occasional
• Risk Category for Exposure to Bloodborne Diseases - III