Receptionist

Company 3; Los Angeles (CA); On-site; USD 23,000 - 32,000; Full time

Job summary

Company 3 is seeking a Receptionist in Hollywood, CA who will greet clients, answer calls, and direct inquiries with a professional, friendly demeanor.

Responsibilities include coordinating with Scheduling, maintaining production schedules, handling badge access, and supporting HR during onboarding and offboarding processes. The role requires strong organizational skills, proficiency in MS Office, and the ability to multi-task in a busy studio environment.

Qualifications

• Strong interpersonal and client service skills.
• Excellent written and verbal communication in English.
• Ability to work in a fast-paced environment.

Responsibilities

• Greet guests and check them in to their respective areas.
• Answer calls, direct inquiries, and assist with general questions.
• Maintain studio schedules and assist with security audits and badge management.
• Create reports, badges, and email distribution lists as needed.
• Onboard new hires with parking, access badges, and LDAP entries.

Skills

Interpersonal communication

Customer service

Multiline phone system

MS Office

Tools

Microsoft Office

Job description

The Receptionist is responsible for greeting guests upon entry and checking them in to their respective areas. They are the first face people see upon entering the buildings. The receptionist answer and direct employees in a polite and friendly manner and maintain standard office equipment on a regular basis.

Business Unit: Company 3

Position: Receptionist

Location: Hollywood, CA (On-Site)

• Pay Range: $20.00 USD hourly

Hours: Available to work overtime and variable shifts, including early mornings, late nights, weekends and holidays, as necessary per business needs.

Main Duties

The Receptionist will greet clients and employees, assisting them throughout their session. They will answer incoming calls, direct calls to the appropriate staff, and answer general inquiries (telephone, e-mail, walk-in). They will work closely with our Scheduling department to maintain current production schedules. They will compose daily supervised and unsupervised session reports for the studio. They will assign and deactivate studio access badges. They will order, update, and assist with security audits for all offices, conference rooms, and bays. They will create facility tickets and enter studio ticketing system. They will distribute paychecks, log, and mail unclaimed checks.

• Conduct onsite parking audits.
• Conduct nightly security briefing with onsite personal and review operation reports.
• Communicate call times with Client Services department.
• Liaison between employees and management as needed.
• Create email distribution lists for show creations or departments.
• Onboard new hires: Parking, badge ordering, input contact and picture in LDAP, confirming department and company aliases.
• Compose weekend and holiday session reports for the studio.
• Draft studio wide memos.
• Assist HR & Resource Management during employee offboard process by collecting company equipment and access badges.
• Train new team members.
• Other tasks as needed.

What You Bring

The ideal candidate will be self-motivated with strong interpersonal communication skills and superior client service skills. They will have excellent organizational skills with proven attention to detail. They will have excellent written and verbal communication skills with a good command of the English language. They will have the ability to work in a fast-paced environment. The ideal candidate will also bring the following:

• Resourcefulness and exceptional time management skills.
• Have strong knowledge of the Microsoft Office software, including Word, Excel, PowerPoint and Outlook. Excellent typing skills.
• Can lift/carry boxes weighing up to 20 pounds.
• Ability to multi-task, prioritize, and work under high pressure with short deadlines.
• Demonstrated experience using a multi-line phone system.
• Demonstrated experience editing and composing business communications (i.e., letters, notices, e-mails).

About The Company

Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.

Diversity And Inclusion At Company 3

Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable, and inclusive culture where every employee feels empowered and safe to show up to work as their full self.

It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company's HR representative if you need assistance completing any forms or otherwise need any accommodation or support in order to participate in the application process.

• The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. This range may be modified in the future. An employee’s pay position within the range may be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs.

The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings as adopted and amended from time to time will apply.

The above compensation and benefits information is provided in accordance with various state, provincial, and local pay transparency laws.

This position is for an existing vacancy. Both external and internal candidates can apply for this role through the Company’s Career Page. The Company generally only contacts those individuals who have submitted an application which it wishes to interview. The application window for this position is expected to close by November 14, 2026.