Receptionist

Company3; Los Angeles (CA); On-site; USD 23,000 - 32,000; Full time

Job summary

Company 3 is seeking a Receptionist to greet guests and employees, check them in, and direct them to the correct areas at our Hollywood studio. This on-site role will also answer calls, manage scheduling, and support badge access and daily office operations.

The ideal candidate will be organized, customer-focused, and able to work in a fast-paced environment, with strong English communication and multi-tasking abilities. Overtime and variable shifts may be required to meet business needs.

Qualifications

• Excellent written and verbal communication skills in English.
• Ability to work in a fast-paced environment with attention to detail.
• Strong time management and multitasking capabilities.

Responsibilities

• Greet clients and employees and direct them to appropriate staff.
• Answer incoming calls, emails, and walk-in inquiries; route as needed.
• Support scheduling, production and studio access badge processes.
• Prepare daily session and incident reports and maintain office records.
• Assist HR and security audits and manage office logistics.

Skills

Interpersonal communication

Customer service

Organizational skills

English proficiency

Tools

Microsoft Office

Job description

Business Unit: Company 3

Position: Receptionist

Location: Hollywood, CA (On-Site)

*Pay Range: $20.00 USD hourly

POSITION SUMMARY:

The Receptionistis responsible forgreeting guestsuponentry andchecking themin totheir respective areas.They are the firstfacepeople see upon entering the buildings.The receptionistansweranddirectemployees in a polite and friendlymanner andmaintainstandard office equipment on a regular basis.

Location:This position will require working inourHollywood studio on a regular basis.

Hours:Available to workovertime andvariable shifts, includingearly mornings, late nights,weekendsand holidays, as necessary per business needs.

MAIN DUTIES:

The Receptionist will greet clients and employees,assistingthem throughout theirsession. They will answerincoming calls, direct calls to theappropriate staff, and answer general inquiries (telephone, e-mail, walk-in). They will work closely with our Scheduling department tomaintaincurrent production schedules. They will compose daily supervised and unsupervised session reports for the studio. They will assign and deactivatestudio access badges. They will order, update, andassistwith security audits forall offices, conferencerooms, and bays. They will createfacility tickets andenterstudio ticketing system. They will distributepaychecks,log,andmailunclaimed checks. Other duties include:

• Conduct onsiteparking audits.
• Conduct nightly securitybriefingwith onsite personaland review operation reports.
• Communicate call times withClientServicesdepartment.
• Liaison between employees and managementasneeded.
• Create email distribution lists for show creations ordepartments.
• Onboard new hires:Parking, badge ordering, inputcontactand picture in LDAP, confirming department and companyaliases.
• Compose weekend and holiday session reports for the studio.
• Draft studio wide memos.
• Assist HR &ResourceManagementduring employee offboardprocessby collecting company equipment and access badges.
• Train new team members.
• Other tasksas needed.

WHAT YOU BRING:

The ideal candidate will be self-motivated with strong interpersonal communication skills and superior client service skills. They will have excellent organizational skills with proven attention to detail. They will have excellent written and verbal communication skills with a good command of the English language. They will have the ability to work in a fast-paced environment. The ideal candidate will also bring the following:

• Resourcefulness and exceptional time management skills.
• Havestrongknowledge ofthe MicrosoftOfficesoftware, including Word, Excel,PowerPointand Outlook.Excellent typing skills.
• Canlift/carryboxesweighingup to 20 pounds.
• Ability to multi-task, prioritize, and work under high pressure with shortdeadlines.
• Demonstrated experience using a multi-line phone system.
• Demonstratedexperienceediting and composing business communications (i.e., letters, notices, e-mails).

ABOUT THE COMPANY:

Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.

Diversity and Inclusion at Company 3:

Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable, and inclusive culture where every employee feels empowered and safe to show up to work as their full self.

It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company's HR representative if you need assistance completing any forms or otherwise need any accommodation or support in order to participate in the application process.

*The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. This range may be modified in the future. An employee’s pay position within the range may be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs.

The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings as adopted and amended from time to time will apply.

The above compensation and benefits information is provided in accordance with various state, provincial, and local pay transparency laws.

The application window for this position is expected to close by November 14, 2026.