Receptionist

Tri-County Aging Consortium; Lansing (MI); On-site; USD 18,000 - 25,000; Part time

Job summary

Tri-County Office on Aging in Lansing, MI, seeks a part-time receptionist to manage front desk operations, answer the phone, greet participants, and support staff with basic administrative tasks. The role requires a high school diploma, comfort with multi-line phone systems, and basic word processing skills.

Work hours align with a Monday–Friday schedule, with competitive benefits and a stable, friendly work environment.

Qualifications

• High school diploma or equivalent is required.
• Basic word processing skills preferred.
• Experience with a multi-line phone system is preferred.

Responsibilities

• Answers calls and provides information; transfers messages as needed.
• Greets participants, visitors, and guests in a welcoming manner.
• Maintains front desk resources and safety procedures.
• Performs data entry and clerical duties as needed.
• Keeps lobby clean, organized and secure for visitors.

Skills

Phone handling

Word processing

Communication skills

Education

High school diploma or equivalent

Job description

Job Title: Receptionist

Reports to: Office Manager

Work Location: Lansing, MI

Work Schedule: Monday - Friday, 12:30 PM to 5:00 PM

Compensation: $15.41/ hr. plus comprehensive benefits package including 100% employer paid pension, generous time off and 14 paid holidays.

General Responsibilities:

Responsible for answering the Agency's phone and greeting participants, visitors, and guests in a professional, friendly, and welcoming manner. Serves as the first point of contact for the Agency, supporting a safe, secure, and organized front lobby environment. Assists other departments with administrative tasks and overflow work as needed.

Essential Job Functions: (Reasonable accommodations will be provided, if necessary, for individuals with disabilities who can perform the essential job functions.)

1. Answers callers and provides basic information about Agency functions. Transfers calls to appropriate staff and take messages as needed.
2. Greets participants, visitors, and guests in a professional and welcoming manner. Ensures all visitors follow established sign-in and security procedures and provides directions or assistance to appropriate offices, activities, or staff as needed.
3. Distributes printed material to callers and guests as needed.
4. Provides data entry and internet research support to other staff members. Performs clerical duties as needed.
5. Maintains and organizes front desk resources, including reference materials and procedures, to ensure consistent, accurate information and adherence to established front desk, safety, and security protocols during all front desk coverage.
6. Maintains a clean, organized, and welcoming front desk and lobby area, including routine upkeep of surfaces, materials, and shared spaces, in accordance with Agency cleanliness, safety, and infection control standards.
7. Creates and maintains tax appointment schedule.
8. Examples of job functions listed do not include all tasks which may be found in this position. Duties and responsibilities may be added, deleted, or modified at any time.

Requirements:

• High school diploma or equivalent is required.
• Basic skills in word processing is strongly preferred.
• One year of experience with a multi-line phone is preferred.

Working Conditions:

• The work environment is a typical office setting. Adherence to Agency safety, security, and emergency procedures is required, including safe work practices related to office equipment, visitor safety, fire regulations, and front lobby awareness.
• Physical mobility is required for sitting, walking, standing, bending, and lifting/holding/carrying objects of up to 20 pounds. Ability to enter and access information using a computer. Must be able to communicate effectively with participants, co-workers volunteers and vendors in person and over the telephone.

• Sensory requirements include exposure to varying temperatures, conversational noise levels and everyday office activities.

• Mental requirements include the ability to handle varying levels of stress.

Tri-County Office on Aging is an Equal Opportunity Employer