Recruitment & Training Coordinator

University Of Florida; Gainesville (FL); On-site; USD 48,000 - 52,000; Full time

Job summary

University of Florida is seeking an Operations Assistant to manage a centralized recruitment process, including requisition and position posting management, and to coordinate interviews with Building Services hiring managers. The role also handles reference checks and hiring paperwork in collaboration with Business Affairs HR and Facilities Services Administrative Support.

It also supports onboarding and professional development activities, overseeing new hire training checkpoints during the

Qualifications

• A high school diploma or equivalent and five years of appropriate experience.
• College coursework or vocational training may substitute at an equivalent rate for the required experience.

Responsibilities

• Manage a centralized recruitment process with requisition and posting oversight.
• Perform phone screenings and schedule in-person candidate interviews.
• Coordinate with Building Services hiring managers to interview and evaluate candidates.
• Conduct reference checks and prepare hiring paperwork with Business Affairs HR and Facilities Services Administrative Support.
• Assist with candidate communication and follow-up throughout recruitment lifecycle.

Skills

Verbal and written communications

Training ability

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Outlook, Excel, PowerPoint)

Job description

Job no: 541336
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 63400100 - FS-BLDGSRVC ADMIN-ADMIN

Classification Title:

Operations Assistant

Job Description:

Manages a centralized recruitment process, including requisition and position posting management and oversight, in partnership with Business Affairs Human Resources. Completes phone screenings, schedules in-person candidate interviews, and coordinates amongst Building Services hiring managers to interview and evaluate candidates. Conducts reference checks and works with Business Affairs Human Resources and Facilities Services Administrative Support to prepare and process hiring paperwork for successful candidates. Assists with candidate communication and follow-up throughout the recruitment lifecycle. Provides service excellence, ensuring the recruitment process is managed in a professional and timely manner.

Assists the Manager of Operations and the Operations Specialist in developing, coordinating, and facilitating professional development and training sessions. Specifically, oversees new hire training checkpoint measures during an employee's probationary period, ensuring successful completion through coordination with departmental supervisors. Provides general oversight for new employee onboarding over the 6 month probationary period, coordinating closely with supervisors, superintendents, and assistant directors to track successful completion of key milestones and skill development.

Facilitates administrative processes for Building Services, including recruitment and training documentation. Keeps current in human resources/recruitment best practices by attending workshops/seminars, reading professional literature, and traveling to conferences.

Other duties as directed, assigned, or required.

Valid Florida driver's license is required.

Criminal Background Check Required.

NORMAL WORK SCHEDULE:

The typical work schedule for this position is Monday - Friday, 7:00AM - 4:00PM (40 hours per week).

The incumbent is expected to be periodically availably during off hours to support recruitment and training efforts for various day and night shift employees and supervisors. This position is considered essential.

$47,840.00 to $52,000.00 Annually based on experience.

Required Qualifications:

A high school diploma or equivalent and five years of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred:

• Effective verbal and written communications in a diverse workforce.
• Ability to train on broad and specific custodial and maintenance-related topics in a cohesive and comprehensive manner.
• Knowledge of building construction design and safety requirements.
• Knowledge of Microsoft Office systems (Word, Outlook, Excel, PowerPoint, etc.).

Familiarity with building trades, construction methods and materials, HVAC systems, mechanical, electrical, and plumbing systems.

Health Assessment Required: No

Advertised: 17 Sep 2026 Eastern Daylight Time
Applications close: 01 Oct 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.