Receptionist

Mosaic Management; Forest Grove (OR); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Employee Assistance Program

401(k)

Life Insurance

Paid Time Off

Job summary

Mosaic Management in Forest Grove, Oregon is seeking a friendly Receptionist to support the daily operations of an assisted living community. You will be the first point of contact for residents, families, visitors and partners, delivering high-quality customer service and professional communication.

The role emphasizes strong front desk coverage, phone screening, visitor sign-in, and light administrative duties, with opportunities to contribute to payroll-related tasks and office organization

Qualifications

• Strong verbal and written communication with a friendly, professional approach.
• Proficient in Microsoft Office and basic computer programs.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Familiarity with standard office equipment and telephone/call-management systems preferred.
• Strong organizational and time-management skills.

Responsibilities

• Greet residents, family members, guests and partners in a courteous and professional manner while maintaining front desk coverage during scheduled hours.
• Answer and manage incoming phone calls, screen/transfer and relay messages accurately.
• Assist visitors on arrival, enforce sign-in/sign-out procedures, keep lobby and reception area clean and presentable.
• Provide general administrative support, including filing, copying, mailing, and payroll-related tasks.
• Monitor office supplies and coordinate ordering to ensure materials are available.

Skills

Verbal & written comms

Microsoft Office

Multitasking

Office equipment

Time management

Tools

Telephone systems

Job description

Receptionist

We are looking for a friendly, dependable, and professional Receptionist to support the daily operations of an assisted living community. This role is often the first point of contact for residents, families, visitors, and outside partners, making strong customer service and communication an important part of the position.

Primary Responsibilities:

• Welcome residents, family members, guests, and community partners in a courteous and professional manner while maintaining appropriate front desk coverage during scheduled hours.
• Answer and manage incoming phone calls, including screening, transferring, and accurately relaying messages.
• Assist visitors upon arrival, help ensure established sign-in and sign-out procedures are followed, and keep the reception and lobby areas clean, organized, and presentable.
• Provide general administrative and clerical support, including filing, copying, mailing, and assistance with payroll-related tasks.
• Monitor office supply levels and coordinate ordering as needed to help ensure necessary materials remain available.

Qualifications & Skills:

• Strong verbal and written communication skills with a friendly and professional approach.
• Comfortable using Microsoft Office and basic computer programs.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Familiarity with standard office equipment and telephone or call-management systems is preferred.
• Strong organizational and time-management skills.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Employee Assistance Program
• 401(k)
• Life Insurance
• Paid Time Off