Receptionist

Lyon-County-Kansas; Emporia (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Lyon County is seeking an office clerk to receive and screen calls, greet visitors, and perform general clerical tasks in the county office. This non-exempt role emphasizes accuracy in filing, cash handling, and maintaining orderly document management.

Two years of office experience and a high school diploma are preferred; English fluency is required with reading and writing proficiency. Overtime may be required as needed.

Qualifications

• Two years of general office and/or legal office experience preferred.
• Must read, write, and speak English fluently; foreign language helpful.
• Knowledge of civil and criminal law is helpful.

Responsibilities

• Receive and screen telephone calls and greet visitors, directing them to the proper authority.
• Complete Pre-disposition Report forms as directed by supervisor.
• Open and distribute mail and perform general typing.
• Scan and electronically file a large volume of documents.
• Perform general tasks and related duties as requested by supervisor.
• Maintain a positive work atmosphere and professional conduct with customers and coworkers.
• Be reliable, responsible, and punctual in attendance.
• Handle and process cash payments.

Skills

General office

Legal office

Typing

Education

High school diploma or GED

Tools

Microsoft Word

Job description

I. JOB SUMMARY: This is a non-exempt position. The employee in this position is responsible for receiving and/or screening telephone calls and greeting visitors to the office by responding to their concerns and/or by directing them to the proper authority. This position also performs general clerical duties as directed by supervisor and County Attorney.

II. ESSENTIAL FUNCTIONS:

a. Receive and screen telephone calls and greet visitors to the office and respond to their concerns and/or direct them to the proper authority.

b. Complete Pre-disposition Report forms as directed by supervisor

c. Open and distribute mail

d. General typing

e. Scan, electronically file and keep organized a large amount of documents

f. Perform general tasks and related duties as requested by supervisor

g. Duty to maintain a positive work atmosphere by acting and communicating in a manner so that employee gets along with customers, citizens, coworkers, and management.

h. Being courteous, respectful, helpful, and civil with others on the job and displaying a good-natured, cooperative attitude

j. Obligation to be reliable, responsible, dependable, and fulfill duties

k. Must show up for work on a regular and predictable basis as scheduled

l. Handle and process cash payments

III. QUALIFICATIONS:

a. Experience: Two years of general office and/or legal office experience is preferred. Expected to be performing in a satisfactory manner after twelve months on the job.

b. Education: High school diploma, GED, or equivalent required. Training with emphasis in secretarial and/or legal process and/or data processing is desired.

c. Knowledge: Must have the ability to receive, interpret, and follow verbal and written instructions. Required to read, write, and speak English fluently with the ability to speak a foreign language helpful. Must have or acquire knowledge relating to civil and criminal law.

d. Working Conditions: Very little adverse working conditions exist in this position. May be required to work overtime.

e. Physical Requirements: Requires sufficient visual acuity to be able to read and write and operate equipment common to this position. Requires sufficient hearing level to be able to effectively communicate with people directly or by telephone. Frequently required to lift items weighing up to 10 pounds to a height of 84 inches.

Employees hired after August 2018: Lyon County (Company) understands that a job analysis is being completed in compliance with the Americans with Disabilities Act (ADA). One of the outcomes of the job analysis is the determination of one or more job specific tests that will either qualify or disqualify the post-offer or post-employment (fit for duty) candidate for the position. For the Classification Series of LYON COUNTY: OFFICE PERSONNEL: The Company representative hereby acknowledges the following as valid physical requirements:

1. Employee lifts/carries 50 pounds occasionally (less than 33% of the time or 1-100 times per day).

2. Employee lifts/carries 25 pounds frequently (34%-66% of the time or 100-500 times per day).

3. Employee lifts/carries 10 pounds constantly (67%-100% of the time or over 500 times per day).

4. Employee's position requires pushing a maximum force of 5 pounds.

5. Employee's position requires pulling a maximum force of 5 pounds.

SAFE LIFTING CRITERIA:

6. Floor to knuckle: 45 lbs.

7. 12 to knuckle: 45lbs.

8. Knuckle to shoulder: 22.5 lbs.

9. Shoulder to overhead: 22.5 lbs.

10. Carry: 45 lbs.

11. Push: N/A

12. Pull: N/A

PHYSICAL DEMANDS; LIFT/CARRY;

Stand: O 10 lbs. or less: C

Sit: C 21-50 lbs.: F

Reach above shoulder: O Push/Pull;

Climb: O 12 lbs. or less: C

Squat or kneel: O 26-40 lbs.: O

N (not applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+hrs/day).

F (frequently) Occupation requires this activity from 33% - 66% of the time (2.5-5.5+hrs/day).

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs. per day).

This job description has been examined for compliance with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FLSA). *The federal overtime provisions are contained in the Fair Labor Standards Act (FLSA). Unless exempt, employees covered by the Act must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rates of pay.

Subject to criminal record history checks, physical examination, and drug/alcohol screening prior to employment.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

REASONABLE ACCOMMODATION STATEMENT: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.