Reception Supervisor

AmeriVet Veterinary Partners; Stoneham (MA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Competitive pay up to $25/hour

Health insurance

Dental insurance

Vision insurance

401(k) with match

Paid time off

CE allowance

Pet discounts

Job summary

Central Animal Hospital of Stoneham, MA is seeking a Veterinary Care Coordinator Supervisor to lead our front desk team. You will mentor staff, manage schedules, and partner with medical staff to ensure a smooth, compassionate client experience and efficient daily operations.

This role blends leadership with hands-on problem solving, coaching team members, guiding client conversations, and upholding high service standards across the hospital.

Qualifications

• High school diploma (required).
• Degree in veterinary or related field (preferred).
• 3+ years of customer service experience.
• 1-2+ years of veterinary experience.
• 1-2+ years of leadership or supervisory experience (preferred).

Responsibilities

• Lead and mentor the front desk team with coaching and accountability.
• Manage staff scheduling and ensure efficient appointment flow.
• Partner with leadership on hiring, onboarding, and training new team members.
• Address performance concerns with a solutions-focused approach.
• Audit end-of-day processes to ensure consistency across operations.
• Maintain and update training materials and SOPs.
• Champion high standards of client service and communication across the hospital.

Skills

Communication

Client service

Organization

Empathy

Team leadership

Education

High school diploma

Vet-related degree

Tools

EMR software

Job description

Veterinary Care Coordinator Supervisor (Reception Supervisor)

Central Animal Hospital of Stoneham, MA

Who Are We Looking For?

Are you a passionate veterinary receptionist ready to take the next step into leadership? Do you enjoy mentoring others, building strong teams, and creating exceptional client experience? Are you energized by helping clients achieve the best outcomes for their pets while fostering long-term relationships? Do you believe a workplace can be both fun and accountable, where culture, growth, and high standards coexist? If you answered yes, we would love to connect with you.

About The Role

The Veterinary Care Coordinator (VCC) Supervisor is a key leadership position within our hospital, responsible for elevating both client experience and front desk team performance. In this role, you will lead, support, and develop the reception team while ensuring smooth daily operations and an exceptional standard of care for every client and patient interaction.

A Day in the Life

• Start your day by setting the tone for the front desk - reviewing the schedule and aligning the team for success
• Be a visible, supportive leader on the floor - jumping in where needed and keeping the team steady during busy moments
• Help guide client conversations, ensuring every interaction feels professional, compassionate, and solution-focused
• Work closely with doctors and technicians to keep communication flowing and the day running smoothly
• Turn real-time moments into coaching opportunities to help your team grow
• Step back throughout the day to adjust, problem-solve, and keep operations on track

This role is a balance of leadership, teamwork, and real-time problem solving - no two days look the same.

What You’ll Do

• Lead and support the reception team through coaching, mentorship, and accountability
• Manage staff scheduling and ensure efficient, appropriate appointment flow
• Partner with leadership on hiring, onboarding, and training new team members
• Address performance concerns with a solutions-focused, supportive approach
• Audit end-of-day processes and ensure operational consistency
• Maintain and update training materials and SOPs
• Champion a high standard of client service and communication across the hospital

Why Join Our Team?

At Central Animal Hospital, we are building something special.

We Are Committed To

• Delivering high-quality veterinary medicine
• Creating a warm, welcoming client experience
• Building a positive, team-driven culture

Located Just Minutes From Boston, Our Hospital Offers

• A newly renovated, state-of-the-art facility
• A scenic location near walking trails, restaurants, and local favorites
• A supportive leadership team that invests in your growth
• Real opportunities for leadership development and career advancement

What We’re Looking For

We are seeking a motivated, compassionate leader who thrives in a collaborative environment and is passionate about both people and patient care.

Ideal Candidates Will Have

• Strong communication and interpersonal skills
• A commitment to exceptional client service
• Knowledge of veterinary workflows, patient care, and common medications
• A high level of organization and operational awareness
• Patience, empathy, and a team-first mindset

Qualifications

• High school diploma (required)
• Degree in veterinary or related field (preferred)
• 3+ years of customer service experience
• 1-2+ years of veterinary experience
• 1-2+ years of leadership or supervisory experience (preferred)

What You Can Expect

• Electronic medical records system
• A collaborative, team-oriented environment
• Supportive leadership and structured training
• Opportunities to grow into higher-level leadership roles

Compensation & Benefits

• Competitive pay (up to $25/hour), and additional bonus opportunities
• Medical, Dental, and Vision insurance
• 401(k) with company match
• Paid Time Off
• CE allowance
• Employee pet discounts

Schedule

• Full-time
• Day shifts, Monday-Friday
• Occasional weekend rotation

Ready to Make an Impact?

If you’re ready to grow your leadership skills while making a meaningful difference in the lives of pets and their families, we’d love to hear from you.

Job Type: Full-Time

Schedule: Day shift