Reception & Office Admin Specialist — Growth & Impact

Petersen Automotive Museum; Los Angeles (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

The Petersen Automotive Museum is seeking an Office Specialist to manage the main office reception and telephone communications. You will serve as the face and voice of our administrative offices, handling inquiries, welcoming guests, and supporting across departments under the Chief of Staff and Sr.

Administrative Coordinator. Responsibilities include answering calls, handling mail and deliveries, maintaining office organization, and supporting catering and event logistics.

Qualifications

• High school diploma or GED required.
• 1+ year administrative or receptionist experience preferred.
• Excellent verbal and written communication with a welcoming presence.

Responsibilities

• Answer incoming calls on the main line with a warm, professional manner.
• Respond to general online inquiries promptly.
• Handle incoming/outgoing mail, packages, deliveries, and courier requests.
• Greet guests and announce arrivals to staff.
• Maintain organization of office and storage areas.
• Assist in ordering catering, gifts, and packages.

Skills

Excellent communication

Spanish language (bonus)

Microsoft Office

Office equipment operation

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

The Petersen Automotive Museum is seeking an Office Specialist to manage the main office reception and telephone communications. You will serve as the face and voice of our administrative offices, handling inquiries, welcoming guests, and supporting across departments under the Chief of Staff and Sr.

Administrative Coordinator. Responsibilities include answering calls, handling mail and deliveries, maintaining office organization, and supporting catering and event logistics.