Reception & HR Assistant — Front Desk & Admin Pro

Contech Engineered Solutions; Olde West Chester (OH); On-site; USD 30,000 - 42,000; Full time

Job summary

Contech Engineered Solutions in West Chester, Ohio is seeking a Front Desk Receptionist and HR Assistant. You will be the first point of contact for guests and callers, supporting administrative and HR tasks across the organization.

The role covers greeting visitors, managing calls, maintaining supplies, updating directories, supporting HR outreach and reporting, coordinating meetings, and assisting multiple departments with various clerical duties.

Qualifications

• High School Diploma or GED; an Associate degree is preferred.
• 3 years of experience in an administrative support role, with receptionist experience being a plus.
• Strong verbal and written communication skills.
• Proficiency in managing a multiline phone system.
• Excellent computer skills, including experience with the Microsoft Office suite (CRM experience is helpful).
• Detail-oriented with strong multitasking and prioritization skills.
• Time management and efficient task execution.
• Commitment to accuracy in all tasks.
• Strong interpersonal and relationship management skills.
• Ability to work independently and establish priorities with limited supervision.
• A high sense of professionalism and a strong customer service orientation.
• Exceptional organizational skills.

Responsibilities

• Greeting visitors in person and over the phone, answering inquiries, and directing them appropriately.
• Managing incoming calls and forwarding them to the relevant personnel or department.
• Ordering and maintaining office supplies, ensuring an organized and well-equipped workspace.
• Updating company directories, territory maps, and organizational charts.
• Assisting with HR candidate outreach efforts.
• Preparing and processing HR reports.
• Supporting hourly job postings and following up with candidates.
• Providing assistance for meetings and events, including vendor coordination and preparation.
• Offering support to multiple departments on assigned projects.
• Performing various clerical duties such as filing, photocopying, and mail distribution.

Skills

Excellent communication

Multiline phone system

Microsoft Office

Organizational skills

Customer service

Attention to detail

Time management

Education

High School Diploma or GED

Associate degree preferred

Tools

CRM software

Job description

Contech Engineered Solutions in West Chester, Ohio is seeking a Front Desk Receptionist and HR Assistant. You will be the first point of contact for guests and callers, supporting administrative and HR tasks across the organization.

The role covers greeting visitors, managing calls, maintaining supplies, updating directories, supporting HR outreach and reporting, coordinating meetings, and assisting multiple departments with various clerical duties.