Reception & Administrative Support Specialist

Nobis-Rehabilitation-Partners-LLC; Allen (TX); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health and wellness package

Career progression opportunities

Competitive wage scale

401k and additional benefits

Job summary

Nobis Rehabilitation Partners LLC is seeking an Office Services Assistant to provide administrative and operational support at the corporate office and hospital locations. You will be a welcoming point of contact for visitors and callers, manage daily office tasks, and support teams across departments.

Ideal candidates are personable, professional, and dependable with strong computer, communication, and organizational skills.

Qualifications

• Strong computer proficiency across Microsoft Office (Outlook, Word, Excel, Teams).
• Excellent verbal and written communication with professional telephone etiquette.
• Friendly, service-oriented approach for interactions with employees, visitors, and external contacts.
• Ability to prioritize tasks, manage multiple responsibilities, and maintain records.
• Maintains a professional appearance, positive attitude, and courteous demeanor.
• Demonstrates discretion and confidentiality when handling sensitive information.
• Consistently punctual, reliable, accountable, and detail-oriented.
• Proactive, adaptable, resourceful, and willing to support daily operations.

Responsibilities

• Serve as a welcoming, professional contact for visitors, employees, and callers.
• Greet visitors, direct them, and notify personnel of arrivals.
• Answer calls, relay messages accurately, and provide information as appropriate.
• Maintain a clean, organized reception area and monitor access.
• Handle office tasks using Outlook, Word, Excel, and Teams for daily operations.
• Prepare documents, perform data entry, filing, and recordkeeping.
• Support special projects and collaborate across departments and locations.
• Monitor supplies, receive mail, and prepare outgoing shipments.

Skills

Computer proficiency

Communication skills

Customer service

Organization

Professionalism

Confidentiality

Dependability

Initiative

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Nobis Rehabilitation Partners LLC is seeking an Office Services Assistant to provide administrative and operational support at the corporate office and hospital locations. You will be a welcoming point of contact for visitors and callers, manage daily office tasks, and support teams across departments.

Ideal candidates are personable, professional, and dependable with strong computer, communication, and organizational skills.