Reception Administrative Assistant

Commercial Asset Preservation, LLC; Salt Lake City (UT); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player seeks a Reception Administrative Assistant to join their dynamic team in Salt Lake City. This role offers a fantastic opportunity to work closely with C-level executives, providing essential administrative support in a fast-paced environment. With a starting pay of $19/hour and up to 18 days of paid time off in the first year, this position promises not only competitive compensation but also a chance to grow within a supportive and engaging workplace. If you are detail-oriented, dependable, and eager to take on new challenges, this is the perfect opportunity for you to shine.

Benefits

Paid time off

Paid training

Superb central location

Qualifications

• 2+ years as an administrative assistant for C-level executives.
• Strong grasp of English and written communication.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Answer and transfer phone calls and messages.
• Manage client service requests and data entry.
• Prepare reports and assist management with tasks.

Skills

Administrative support

Microsoft Office Suite

Time management

Problem-solving

Communication skills

Education

High School Diploma

Associate's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

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Join to apply for the Reception Administrative Assistant role at Commercial Asset Preservation, LLC

Would you like to join a fast-growing, national company, with established personnel and excellent benefits? We offer that, up to 18 days paid time off in your first year, and more.

WHO ARE WE?

Commercial Asset Preservation (CAP) has been in the commercial real estate industry for more than 10 years, working with large, well-known retailers, restaurants, medical companies and other commercial property owners and operators.

• Provide services nationwide
• Clients are well-known retailers, restaurants, landlords, financial institutions and more
• In business since 2009
• Headquartered in Salt Lake City, Utah

THE JOB

We're looking for a solid professional with excellent and proven experience working with C-level business leaders. Individual must be organized, love challenges, and be willing to learn some new skills.Pay for this position starts at $19/hour or more, DOE.

NOT A REMOTE POSITION -- LOCAL SALT LAKE CITY, UT, CANDIDATES ONLY!

• Answer, screen, and transfer phone calls and voicemail messages
• Receive incoming client service requests from all platforms, including Excel spreadsheets
• Promptly enter incoming client service requests into the CAPture system
• Research incomplete addresses to verify information, as necessary
• Advise managers and supervisors of all urgent service requests
• Advise managers and supervisors of extraordinarily high order volume
• Communicate with clients for any needed clarification of orders
• Set up new client profiles
• Set up recurring services
• Greet clients and other visiting guests
• Sort and distribute mail to the appropriate person/department
• Extract and distribute electronic faxes and scans to the appropriate person
• Sign for packages, prepare outgoing shipments, and track shipments
• Prepare Certified Mail (as needed)
• Run recurring daily, weekly and monthly client and internal reports
• Create basic spreadsheets for management review and upon request from clients
• Assist CAP management with changes to client presentation materials
• Manage organizational chart and employee list
• Manage insurance certificate holder and holiday card lists
• Manage mass calendar invitations for in person and web-based conferences
• Order office supplies
• Assist management with special assignments
• Other tasks as assigned

Minimum Qualifications

• Minimum 2 years’ experience as an administrative assistant for C-level executives
• Strong grasp of proper English, spelling, and written sentence structure
• Strong knowledge of Microsoft Office: including Word, Excel, PowerPoint, and Outlook
• Ability to pick up on assigned miscellaneous tasks quickly
• Ability to manage time and perform multiple tasks simultaneously
• Ability to solve minor problems and implement solutions without assistance
• General understanding of client specifications
• Ability to navigate Web Applications in order to search and use CAP’s website effectively
• Ability to assist team members when needed
• Willingness to be coached on a regular basis

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Paid Training:

• Yes

Work Remotely

• Currently, yes.

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Achievement-oriented -- enjoys taking on challenges, even if they might fail

WHY SHOULD YOU APPLY?

• Great starting pay
• Meet new people from across the country
• Up to 18 PTO days (vacation/sick/holidays) the first year
• Superb central location

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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