ADMINISTRATIVE ASSISTANT (REMOTE)

Jobsultant Solutions; New Orleans (LA); Remote; USD 60,000 - 80,000; Part time

Job summary

A leading company is seeking a part-time Administrative Assistant to support various administrative and regulatory tasks. The role is remote, requiring effective communication and organizational skills. Opportunities for growth and advancement are available.

Qualifications

• At least 2 years of relevant work experience.

Responsibilities

• Organize electronic project reports and manage program user guides.
• Assess environmental documentation for regulatory compliance.

Skills

Organized

Detail-oriented

Effective communication

Data entry

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Adobe Acrobat

Job description

About the job: Administrative Assistant (Remote)

This is a part-time position, initially 15-20 hours weekly through November 2022, with potential to increase to 24-30 hours per week afterward. Perks are not included. The role is remote and requires communication with the supervisor, team members, and clients via email, telephone, and Microsoft Teams.

Responsibilities / Administrative Assistance:

• Organize electronic project reports, such as creating project-specific directories.
• Assist with arranging and preparing specialized documents and presentations upon request.
• Manage and update program user guides.

Responsibilities / Regulatory Support:

• Assess environmental documentation and ensure regulatory compliance.
• Enter records into online databases and review electronic documents against regulatory standards.
• Conduct regulatory research.
• Monitor a project email inbox received from clients and subcontractors.
• Understand client Standard Operating Procedures to effectively support customer areas.

Required Skills:

• Organized and detail-oriented.
• Ability to work remotely and independently.
• Capable of multitasking in a fast-paced environment and prioritizing tasks effectively.
• Strong note-taking skills.
• Effective communication skills via phone and email.
• Proficient in data entry and Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint).
• Experience with Adobe Acrobat, including editing and managing reports.
• Ability to set up and maintain electronic filing systems for technical documents.

Hard Skills (Must-Haves):

• Proficiency in Microsoft Office and Adobe Acrobat.
• Knowledge of environmental regulations.
• Data entry and QA/QC skills.

Preferred Education and Experience:

• Bachelor's degree or equivalent experience.
• At least 2 years of relevant work experience.

Work Environment and Team Interaction:

• Remote work setting.
• Regular daily communication with team members.
• Support for quality assurance and compliance.

Nice-to-Have Skills:

• Knowledge of environmental policies.

Role Support Details:

• Review environmental documents and ensure regulatory compliance.
• Utilize online databases and email for various tasks.

Opportunities:

Potential for growth and advancement within the role and team.