Receiving Specialist

Manna Beverages; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Manna Beverages is seeking a Receiving Specialist to accurately receive, inspect, document, and organize incoming products and materials. This role ensures inventory accuracy and supports efficient warehouse operations.

You will input receipts into inventory systems, coordinate with departments on discrepancies, and assist with month-end tasks while maintaining compliance with safety procedures and quality standards.

Qualifications

• High school diploma or equivalent required.
• 8-10 years inventory experience preferred.
• Or equivalent combination of education and experience.
• Must be authorized to work in the United States.

Responsibilities

• Receive, inspect, document, and organize incoming products and materials.
• Input receipts into inventory management systems.
• Copy receivers on items requiring cold storage and forward to Accounting for billing.
• Update/close purchase orders in inventory systems.
• Notify Production Planning of discrepancies between orders and receipts.
• Scan documents relating to daily inventory activity and save in folders.
• Email customers daily with activity from prior day.
• Communicate with Blending Department on quantity/discrepancy issues.
• Record cycle counts in inventory systems and research discrepancies.
• Investigate raw material variances by lot number and root cause.
• Coordinate shelf-life and storage conditions with Production Planning.
• Assist with missing Certificates of Analysis when needed.
• Maintain loss allowance spreadsheet and analyze gains/losses.
• Analyze reports from customers for accuracy against NCB data.
• Assist in on-site customer inventory audits and traceability exercises.
• Track upcoming material/ingredient expiration dates.
• Support month-end tasks.
• Assist lift truck operators with printing and labeling.
• Participate in Plant Quality System implementations and audits.
• Maintain positive atmosphere and teamwork.
• Perform all other duties as assigned.

Skills

Excel

Word

Outlook

10-key-by-touch

Attention-to-detail

Customer-service

Team-player

Multitasking

Communication

Quick-learner

Proactive

Education

High school diploma or equivalent

Tools

SAP

AS400

Avail

ILS

Job description

Work Environment:

In the office, the noise level in the work environment is usually quiet to moderate. While in the warehouse the employee may be exposed to moving vehicles, loud noise, and cold/hot temperatures.

Summary:

The Receiving Specialist is responsible for accurately receiving, inspecting, documenting, and organizing incoming products and materials. This role plays a critical part in maintaining inventory accuracy, ensuring product quality, and supporting efficient warehouse operations.

• Follow all safety procedures and work as safe as possible at all times.
• Input raw material/ingredient receipts data into various inventory management systems.
• Copy receivers on items that require cold storage and forward to Accounting for billing purposes.
• Update/close purchase orders (POs) in various inventory management systems.
• Notify the Production Planning Department of any discrepancies between what was ordered and what was received.
• Scan all documents relating to daily inventory activity and save in appropriate customer folders.
• Email customers daily with all activity from the prior day.
• Communicate with Blending Department regarding quantity and/or lot number discrepancies.
• Key cycle counts into various inventory management systems.
• Research and reconcile all discrepancies daily.
• Research raw material variances by lot number and identify root cause.
• Work with the Production Planning Department to ensure shelf-life and storage conditions for each item are up to date.
• Assist materials receiving in acquiring missing Certificate of Analysis.
• Maintain loss allowance spreadsheet and use to analyze raw materials gains/losses.
• Analyze reports submitted by customers for consistency and accuracy against Nor-Cal Beverage (NCB) data.
• Assist in customer on-site inventory audits.
• Perform and document traceability exercises regularly.
• Track and communicate upcoming material/ingredient expiration dates.
• Communicate with the Production Planning Department regarding shelf-life storage conditions that differ from what is currently on file.
• Assist with month-end tasks.
• Assist lift truck operators in the warehouse with printing and stickering all materials/ingredients upon arrival.
• Participate, as required by the department manager, in Plant Quality System implementation and subsequent audits.
• Maintain a positive work atmosphere and interaction with customers, coworkers, and management.
• All other duties as assigned.
• Work scheduled shifts, weekends, and extended hours as required.
• Regular and punctual attendance.
• To perform this job successfully, must be able to perform each fundamental task listed above satisfactorily.
• Upholds mental, spiritual and physical safety
• Asks for and provides feedback
• Holds self and others accountable
• Supportive and collaborative of team members
• Participates in self-development and encourages the development of those who report/to him or her and peers
• Demonstrates flexibility and desire for growth

Experience for success

• Required proficiency in Excel, Word, Outlook, and 10-key by touch.
• Excellent customer service in a friendly and professional manner.
• Excellent attention to detail and produces accurate work.
• Must be a team player.
• Ability to multitask and work with changing priorities.
• Ability to follow verbal and written instructions and procedures.
• Exceptional verbal and written communication skills.
• Ability to perform basic math calculations.
• Knowledge of inventory management systems preferably SAP, AS400, Avail and ILS.
• Ability to prioritize, accurately execute multiple tasks, and adhere to deadlines.
• Must be a quick learner, self-starter, and able to perform tasks with minimal supervision.
• Must be pro-active.
• Must have the desire and ability to follow-up and be thorough.
• Must be able to work in a fast-paced environment with a calm and professional attitude.
• Basic knowledge of office equipment such as fax machine, copier/scanner, telephones, and computer.

Education

• High school diploma or equivalent required;
• 8-10 years’ inventory experience preferred;
• Or equivalent combination of education and experience.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is constantly required to sit, talk, hear and use repetitive hand/wrist motions. The employee is occasionally required to stand, walk, twist/turn, stoop/bend, kneel, push/pull, squat, balance, reach above shoulders and climb stairs. The employee must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to focus.

Must be authorized to work in the United States of America, now and in the future, without company sponsorship.