Receiving Coordinator

Bradford White; Middleville (MI); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Receiving Coordinator to manage the flow of materials at their facility. This role is vital for ensuring the smooth operation of shipping and receiving processes, requiring strong communication skills to liaise with various departments. The ideal candidate will have a solid background in logistics or warehousing, with a knack for problem-solving and multitasking. You'll be responsible for overseeing shipments, verifying contents, and maintaining organization within the work area. Join a dynamic team where your contributions will directly impact operational efficiency and customer satisfaction.

Qualifications

• 1-2 years of experience in shipping, receiving, logistics, or warehousing required.
• Effective communication and problem-solving skills essential for success.

Responsibilities

• Coordinate inbound/outbound trailers and materials across docks.
• Ensure timely and accurate processing of shipments and receipts.

Skills

Problem-solving skills

Communication skills

Customer service skills

Mathematical skills

Leadership skills

Education

High School Diploma or equivalent

Tools

Oracle EBS system

Handheld scanner

Trailer tracker app

Yard switcher app

Job description

The Receiving Coordinatoris responsible for coordinating the flow of material across the shipping/receiving docks and ensuring the timely and accurate processing of paperwork and material transactions for all shipments and receipts. The Shipping/Receiving Coordinator also plays an important role in communicating information between the warehouse, production, logistics, quality, purchasing, and material planning.

Responsibilities:

• Coordinates and prioritizes the movement of inbound/outbound trailers and materials across different docks throughout the facility
• Processes inbound truckload, LTL, and UPS/FedEx shipments from suppliers
• Communicates with security guards and instructs them where to have truck drivers deliver trailers as they arrive onsite, assigns dock door or directs them to drop trailer in the yard
• Utilizes computer and handheld scanner to process receipts and shipments through Oracle EBS system, and uses other applications such as trailer tracker and yard switcher app
• Ensures timely and accurate receipt of inbound shipments, verifies counts and visually inspects all physical contents against the PO and packing list, escalates any discrepancies or damage
• Ensures products are received, properly labeled, and staged in the appropriate area, ready to be put away in the warehouse or delivered to designated storage location
• Ensures timely and accurate shipments of outbound products, generates packing lists and BOL, verifies all physical contents against paperwork, and verifies material transactions
• Monitors the status of any hot shipments to ensure they are processed without delay, provides communication updates throughout the shift, and escalates any concerns
• Provides material handling team with direction and prioritization of materials needing to be processed throughout the shift
• Maintains a safe, clean and organized work area
• Ensure the shipping/receiving docks are cleared timely and utilize organizational tools such as inventory control cones and lanes for product identification
• Creates and distributes end of shift pass down email to communicate status updates to the team, and notification of any new or open concerns requiring follow up

Job Requirements:

• Minimum of 1-2 years of experience in shipping, receiving, logistics, and/or warehousing
• Must be able to work effectively in a computer environment
• Strong math and problem-solving skills to be applied in a manufacturing environment
• Situational leadership, ethics, problem-solving, strategic thinking, and cultural competency
• Must have effective communication skills to clearly communicate information to others, to include management
• Strong customer service skills, including active listening, prompt service and follow-up
• Ability to evaluate data and consider decision impact across multiple areas
• Ability to multi-task, take initiative, make decisions, work to plan, and delegate as needed
• High degree of self-motivation and the ability to work independently