Receiving Clerk

Four Seasons Hotels Limited; Minneapolis (MN); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Health and vision insurance

Discovery nights

Holiday pay

Vacation pay

Daily meals

Uniforms provided

Sick pay

Disability coverage

Life insurance

Parking discounts

Parental leave

401(k) plan

Employee discounts on stays

Dental coverage

Job summary

Four Seasons Hotel Minneapolis is seeking a Receiving Clerk to join our team. You will verify incoming goods against orders, update daily receiving in our systems, and ensure items are stored correctly while maintaining vendor relationships.

The role requires attention to detail, basic math, and adherence to hotel quality standards. Benefits include comprehensive insurance, meals, and opportunities for career growth within Four Seasons.

Qualifications

• High school/college education or equivalent experience.
• Minimum one year experience in related position, preferably in hospitality industry.
• Ability to read, speak, and write English.
• Ability to operate computer equipment.

Responsibilities

• Maintain harmonious and professional relationship with co-workers, supervisors and all departments to promote effective receiving.
• Comply with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
• Maintain a firm and amicable relationship with vendors’ delivery persons.
• Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.
• Understand quality standards of the hotel.
• Ensure that all non-food and beverage deliveries coincide with an approved purchase order.
• Inspect the physical condition, check quality and count or measure the quantity and weight of all items or supplies at the time they are received and before they are placed in storage.
• Accept delivery of engineering, retail, spa and flowers and other specialty items and contact originating department for verification and inspection of goods.
• Ensure all deliveries are received at the designated receiving area only.
• Update electronic Purchase Order System and post all invoices into computerized Inventory system and/or Accounts Payable system.
• Check all postings against Edit Report prior to generating the Daily Receiving Report.
• Ensure that a "Goods Received w/o an Invoice Form" is completely filled out for any goods received in this manner.
• Ensure that all food and beverage deliveries are received in conjunction with the order forms.

Skills

English proficiency

Computer literacy

Hospitality experience

Education

High school/college education or equivalent

Job description

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:
Shining bright in the skyline, Four Seasons Hotel Minneapolis is connected by Skyway to sports, business and entertainment and is two blocks from the Mississippi River. Inside, discover Mediterranean-inspired dining by award-winning local chef Gavin Kaysen, a wellness floor complete with indoor and outdoor pools and a Spa dedicated to nourishment through nature.

The Four Seasons Hotel Minneapolis seeks a Receiving Clerk to join our talented team!

Be a part of Four Seasons Hotel Minneapolis where we foster connection, celebrate character and develop craftsmanship. Join our uniquely-talented team, and we will support you in doing your best work. Whether you’re inspired by our culture, incomparable views of the Mississippi River or two-timeJames Beard Award-winning native Minnesotan chef, discover why your future is here.

About the role

Basic Purpose: Check all incoming goods against delivery orders and invoices, food specifications and purchase records to ensure that the type, amount, price and quality of items received and ordered are correct. Update daily receiving in the Purchasing/Inventory system and generate a Daily Receiving report for food, beverage, non-food and beverage on a timely basis. Ensure all goods received are delivered to the correct storage place/holding area. Maintain the highest level of business integrity in dealing with vendors and delivery persons.

What you will do

• Maintain harmonious and professional relationship with co-workers, supervisors and all departments to promote effective receiving.
• Comply with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact .
• Maintain a firm and amicable relationship with vendors’ delivery persons.
• Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with .
• Understand quality standards of the hotel.
• Ensure that all non-food and beverage deliveries coincide with an approved purchase order. All deliveries without purchase orders must be investigated and mostly rejected.
• Maintain an up to date file of the receiving copy of all approved purchase orders. All purchase orders must clearly state the status of delivery ( i.e. open or partial).
• Inspect the physical condition, check quality and count or measure the quantity and weight of all items or supplies at the time they are received and before they are placed in storage.
• Inspect food quality at receiving. Anything questionable must be approved by the Executive Chef or his delegate or the Purchasing Director.
• Accept delivery of engineering, retail, spa and flowers and other specialty items and contact originating department for verification and inspection of goods.
• Ensure all deliveries are received at the designated receiving area only.
• Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon delivery.
• Request for credit is completely filled out for any items refused or damaged and signed by the driver and Receiver and entered on Receiving Report.
• Ensure that all Receiving Reports inclusive of food, beverage, non-food and beverage are done daily on a timely basis.
• Update electronic Purchase Order System and post all invoices into computerized Inventory system and/or Accounts Payable system.
• Check all postings against Edit Report prior to generating the Daily Receiving Report.
• Ensure that a "Goods Received w/o an Invoice Form" is completely filled out for any goods received in this manner.
• Ensure that all food and beverage deliveries are received in conjunction with the order forms.
• Check and match receiving documents to electronic purchase orders daily to verify price quotations, and report any discrepancies to the Director of Purchasing.
• Inform the Director or Assistant Director of Purchasing in the event of any returns, shortages, or no show deliveries immediately .
• Assist as necessary with all month end , quarterly or annual inventories of food, beverage, operating equipment and supplies.
• Work together with other Purchasing/Storeroom staff to assure smooth transition of receiving to storage.
• Ensure loading dock and receiving areas are kept secure, clean and organized.
• At all times, comply with food hygiene standards.
• Conduct temperature recordings of vendor chiller trucks, chilled and frozen food.
• Check shelf life and expiry of food and beverage products and alert the Director of Purchasing.
• Assist with regular cleaning and re-organization of storerooms.
• Assist the Accounts Payable Clerk in researching any discrepancies on invoices.
• Perform any additional duties as assigned by the Director of Finance/Assistant Director of Finance or Director of Purchasing.
• Ensure that the department works closely with the Chef and the Food & Beverage Director to purchase the highest quality products while constantly searching for most competitive price.
• Assist the Director of Finance in preparing forecasts and budgets as required locally, by corporate office or management agreement.
• Coordinate and participate as necessary in all month end or quarterly inventories of food, beverage, operating equipment and supplies.
• Participate in the annual circulating Operating Equipment inventory and assist in review and reconciling the discrepancies
• Support the food hygiene, Safety Committee and Green initiatives.

What you bring

• High school/college education or equivalent experience
• Minimum one year experience in related position , preferably in hospitality industry
• Ability to read, speak, and write English
• Ability to operate computer equipment

What we offer

We care for our team members through competitive compensation packages and the following complimentary, market-leading benefits:

• Wage: $2 2.91 per hour
• Comprehensive health and vision insurance
• Discovery nights at Four Seasons Properties around the globe
• Holiday and vacation pay
• Daily meals inspired by award-winning chefs
• Complimentary uniforms and uniform care
• Sick pay, disability coverage, and life insurance

We also offer opportunities for career development and advancement and the following rewards in support of their work-life balance:

• Parking discounts
• Staff lounge and cafeteria space with city view
• Up to eight weeks of parental leave pay
• Fur baby insurance
• 401(k) retirement plan
• Discounted accommodations at Four Seasons properties worldwide
• Dental coverage available at a discounted rate

Learn more about Four Seasons Hotel Minneapolis and Four Seasons Hotels & Resorts by visiting us below:

Instagram: @FSMinneapolis

Facebook: https://www.facebook.com/FourSeasonsMinneapolis

LinkedIn: https://www.linkedin.com/company/four-seasons-hotels-and-resorts/jobs/

Learn more about who we are: We Are Four Seasons

Candidates must have valid work authorization for the U.S.

Four Seasons is an Equal Opportunity, Affluent Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal